Executive Assistant

Hales Group Ltd; Beccles; On-site; GBP 28,000 - 38,000; Full time

Job summary

Hales Group Ltd in Beccles is recruiting an experienced Executive Assistant to provide high-level support to senior leadership. This fixed-term role offers broad coordination across departments, managing reporting, communications and administration.

You will organise meetings, maintain records, and support employee engagement while working in a fast-paced environment. The role requires discretion, strong organisation and excellent communication.

Qualifications

• Previous EA/PA/Office Manager or Senior Administration experience.
• Excellent organisational and time management skills.
• Strong attention to detail and discretion with confidential information.
• Advanced MS Office skills (Excel, Word, Teams, SharePoint).
• Experience producing reports and coordinating management information.
• Strong communication and stakeholder management.

Responsibilities

• Provide confidential support to senior leadership.
• Coordinate and prepare management reports and KPI data.
• Maintain business records and confidential documentation.
• Organise meetings, business reviews and internal events.
• Support internal communications and employee engagement activities.
• Manage SharePoint sites, Teams structures and business documentation.
• Coordinate travel, accommodation and visitor arrangements.
• Support customer, stakeholder and business visits.
• Maintain business templates, records and key administrative processes.
• Provide administrative support across a range of business functions.
• Manage annual leave and absence records for the management team.

Skills

Executive support

Organisational skills

Time management

Discretion/confidentiality

Microsoft Office

SharePoint

Stakeholder management

Communication

Tools

Excel

Word

Teams

SharePoint

Job description

Executive Assistant

Location: Beccles

Salary: Competitive DOE

Contract: Fixed-Term Contract (Up to 12 Months)

Hours: Monday to Friday, 07:30am to 4:30pm (1-hour unpaid lunch break)

Hales Group are delighted to be recruiting for an experienced Executive Assistant on behalf of a well-established business in the Beccles area.

This is a varied and rewarding role providing high-level support to senior leadership, while acting as a central point of coordination across the wider business. Working closely with multiple departments, you will play a key role in managing business reporting, communications, administration, employee engagement initiatives and operational support activities.

This opportunity would suit an experienced Executive Assistant, Personal Assistant, Office Manager or Senior Administrator who thrives in a fast-paced environment and enjoys working across a broad range of responsibilities.

Key Responsibilities

• Provide confidential support to senior leadership
• Coordinate and prepare management reports, KPI data and business information
• Maintain business records, reports and confidential documentation
• Organise meetings, business reviews and internal events
• Support internal communications and employee engagement activities
• Manage and maintain SharePoint sites, Microsoft Teams structures and business documentation
• Coordinate travel, accommodation and visitor arrangements
• Support customer, stakeholder and business visits
• Maintain business templates, records and key administrative processes
• Provide administrative support across a range of business functions
• Manage annual leave and absence records for the management team
• Support the development and improvement of reporting systems and administrative processes
• Act as a point of contact for external enquiries and community engagement activities

Skills & Experience

• Previous experience in an Executive Assistant, Personal Assistant, Office Manager or Senior Administration role
• Excellent organisational and time management skills
• Strong attention to detail and ability to handle confidential information with discretion
• Advanced Microsoft Office skills, including Excel, Word, Teams and SharePoint
• Experience producing reports and coordinating management information
• Strong communication and stakeholder management skills
• Ability to manage changing priorities and work to tight deadlines
• A proactive, professional and adaptable approach
• Confidence using initiative and identifying process improvements

Why Apply?

• Opportunity to work closely with senior leadership
• Broad and varied role with exposure across multiple business functions
• A collaborative and supportive working environment
• The chance to make a genuine impact on business processes and communications
• Valuable experience within a successful and growing organisation

Hales Group Ltd processes applicant data in line with its Equal Opportunities policy and may contact you regarding future opportunities. If you prefer not to be contacted, please inform your local branch