Employee Compliance Coordinator

Circle Health Group; Sheffield; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Healthcare Scheme

Family Friendly policies

Non-contributory life insurance

Wellbeing resources

Training and development opportunities

Job summary

Circle Health Group's Thornbury Hospital in Sheffield seeks an Employee Compliance Coordinator to join the Senior Management Team. The role is full-time (37.5 hours) with a flexible shift pattern, salary up to £27,500 per year depending on experience and qualifications.

Responsibilities include maintaining staff records, DBS/PVG checks, professional registrations, and supporting the SMT with admin, meetings, and data reporting. Prioritises confidentiality and effective communication.

Qualifications

• GCSE Maths and English at A-C or equivalent.

Responsibilities

• Lead and maintain accurate and compliant staff records.
• Ensure DBS/PVG checks and professional registrations are up to date.
• Handle confidential HR information with discretion.
• Support the SMT with admin, minutes, and meetings.
• Maintain SI/SSI documentation and data governance.

Skills

Secretarial/organisational skills

Professional telephone manner

Fluent in English

Interpersonal communication

Discretion with sensitive information

IT systems knowledge

Microsoft Office (Excel/PowerPoint/WP)

Education

Maths GCSE A-C or equivalent

English GCSE A-C or equivalent

Tools

Excel

PowerPoint

Word

Job description

Salary: Up to £27,500.00 per year (depending on level of experience, training and qualification)

Thornbury Hospital in Sheffield is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for an Employee Compliance Coordinator to join their team of staff in theSenior Management Team.

This is a full- time role for 37.5 hours per week. The role holder will be required tocover a flexible shift pattern.

Applicants should meet the following criteria:

Maths, English GCSE at grades A to C or equivalent functional skills level 2 evidence.

A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word)

Secretarial/organisational skills

Professional telephone manner

Fluent in English and good communication skills

Competent in filing and archiving documents

Able to handle work of a sensitive and confidential nature

Excellent ‘all round’ communication skills with emphasis on interpersonal communication.

The ability to deal effectively with internal and external customers at all levels – to be able to take a firm yet diplomatic approach where necessary whilst acting tactfully and demonstrate empathy

Organisation and time management skills with the ability to ‘think on your feet’ in a pressurised environment

Good problem solving skills with the ability to present solutions to problems raised

Ability to remain positive and calm projecting a ‘can do’ attitude with the team

To be adaptable and flexible

Ability to work on own initiative and make decisions based on the protocols set down

To undertake minutes and prepare paperwork for meetings as and when required

Undertake adhoc tasks to support the Senior Team

Dealing with very sensitive HR information discretion will have to be an absolute must.

To support/cover the Consultant Registration Database in the absence of the Executive Assistant

Duties of this role include:

Lead and maintain a professional, efficient and effective process to ensure that accurate and compliant records are maintained in relation to staff within the Hospital.

To ensure that accurate records are maintained on Circle Health Group's systems to demonstrate that all staff working in the hospital are doing so in line with current legislation and CQC/ HIS/HIW best practice. This will include:

Ensuring that DBS/ PVG checks have been carried out in line with current CQC/ HIS/HIW and Circle Health Group policy.

Ensuring that all clinical staff have a current registration with the relevant professional body;

Ensuring that documentation is held on file for each individual to evidence their right to work in the UK, and that this is updated as appropriate for individuals with limited leave to remain in the UK;

Ensuring that all new recruits have been certified as fit to work by Occupational Health prior to their employment commencing.

Ensure that all filing related to employees [or consultants] is stored securely and is electronically uploaded to EDM on a regular basis, and in line with current Circle Health Group policy

Review and analyse the data in the monthly dashboard reports and act upon it /bring it to the attention of the relevant manager to act upon

To process all new and existing DBS/ PVG applications in line with CQC/ HIS/ HIW guidelines (Care Quality Commission/ Health Improvement Scotland).

Manage and coordinate all hospital Subject Access Requests (SARs), ensuring requests processed, and completed within statutory timescales and in accordance with data protection legislation and organisational policies.

Provide comprehensive administrative and operational support to the Senior Management Team (SMT), assisting with the coordination of meetings, actions, communications, and projects as required.

Attend meetings as required and prepare accurate and timely minutes, ensuring actions are documented, distributed, and followed up appropriately.

Maintain ownership of the hospital's SSI (Surgical Site Infection) documentation, ensuring all information is complete, accurate, regularly reviewed, and kept up to date in line with organisational and regulatory requirements.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

25 days holiday per year + bank holidays, increasing to 30 days with service

Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions

Friends & Family Hospital Discounts

Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay

Non-contributory life insurance

Staff engagement hub with access to discounts and extensive rewards and voluntary benefits

Access to resources, tools and services to support your wellbeing

Employee recognition programmes

Industry leading training and development opportunities

and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

Circle Health Group are proud to be a Gold member of the Armed Forces Covenant, and we welcome applications from members of the Armed Forces Community. We are also part of The Valuable 500 and we pride ourselves in being a Disability Confident Employer.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.