Executive Assistant

Intermediate Capital Group; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Intermediate Capital Group (ICG) in London is seeking an experienced Executive Assistant to support senior Directors within the Investment, European Mid-Market team. You will manage calendars, coordinate international travel, and provide comprehensive business support across Europe, APAC, and the US.

The role requires excellent organisational skills, discretion, and strong communication in English. You will be part of a team of over 25 EAs, collaborating on meetings, events, and cross-border

Qualifications

• Extensive experience assisting Senior Management/MD level, preferably in banking/financial services.
• Excellent organisational skills, able to multitask and meet deadlines.
• Advanced MS Office (Outlook, Word, Excel, PowerPoint) and fluent English.

Responsibilities

• Extensive calendar management, coordinating schedules and meetings.
• Arranging national and international travel and itineraries.
• Planning and organising team and business area events.
• Business support including formatting documents, spreadsheets and presentations.
• Extensive email, video conference (MS Teams) and phone liaison.
• Expense processing, onboarding new joiners, offboarding leavers.
• Ad hoc duties and cover for other EAs.

Skills

Organisational skills

Independent working

Interpersonal/communication skills

Attention to detail

Discretion/confidentiality

English fluency

Tools

Microsoft Office

Job description

Job Title: Executive Assistant

Contract Type: Permanent, full-time

Location: London

Department: Investment, European Mid-Market

What the Hiring Manager says….

A summary of this opportunity

Being an Executive Assistant at ICG is central to the business areas and the entire organisation. To be successful is all about understanding ICG, how to add value for the Directors and be part of a team.

The team of over 25 Executive Assistants in London work together supporting senior Directors across the business. Everyone is capable, experienced and has a strong connection to the company, within the global Executive Assistant team and business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are extensive diary management, travel, expenses and business support. Executive Assistants co-ordinate with an external travel company to organise travel.

This is a role that requires you to be adaptable, efficient and organised with the ability to prioritise several tasks simultaneously with high attention to detail. You will be able to demonstrate excellent interpersonal skills to interact with internal and external stakeholders mainly across Europe, APAC and the US at all levels and be a team player.

Primary Responsibilities

Your key responsibilities include, but are not limited to:

• Extensive calendar management, coordinating schedules, internal and external calls and meetings including those for portfolio companies where your internal clients act as board directors
• Arranging national and international travel and itineraries
• Planning and organising team and business area events, European offsites, lunches and dinners
• Business assistance including formatting and working on documents, spreadsheets and presentations
• Extensive email, video conference (MS Teams) and phone liaison externally and internally
• General EA duties including completing expenses, onboarding new joiners, offboarding leavers and taking actions
• Ad hoc duties as required including support and cover for other EAs

Key Requirements/ Qualifications

You will have demonstrable extensive experience of assisting at Senior Management/Managing Director level, preferably from working within banking, financial services, or commercial industry.

Individual

• Excellent organisational skills, flexibility, and ability to multitask and adapt to change
• Ability to work independently, effectively and remain calm under pressure
• Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
• Accuracy and attention to detail whilst working to meet strict deadlines
• Complete understanding of confidentiality issues and use of discretion
• Reliable, professional, trustworthy and respected

Technical

• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
• Fluent written and verbal English

Our Global Benefits Framework is centred around these 3 key attributes:

• Wellbeing – Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
• Inclusivity – Fit for purpose and competitive, no matter who or where you are.
• Longevity – Long Term and sustainable in design