Executive Assistant

ICG; Greater London; On-site; GBP 35,000 - 60,000; Full time

Job summary

ICG in London is seeking an Executive Assistant to support a small group of senior Directors within the European Mid-Market team. The role focuses on extensive calendar management, travel coordination, events planning, and business support, with strong interaction across Europe, APAC and North America.

You will work with confidentiality and deliver high-quality on-time outputs. Collaboration and discretion are essential, and the team values proactive, organised professionals who can prioritise

Qualifications

• Excellent organisational skills, flexibility, and ability to multitask.
• Work independently, effectively and remain calm under pressure.
• Excellent interpersonal/communication skills with a positive attitude.
• Attention to detail whilst meeting strict deadlines.
• Confidentiality and discretion in handling information.
• Reliable, professional and trustworthy.

Responsibilities

• Extensive calendar management for portfolio directors.
• Arrange national and international travel and itineraries.
• Plan and organise team events and offsites.
• Prepare documents, spreadsheets and presentations.
• Manage emails, MS Teams, and calls with internal/external stakeholders.
• Onboard/offboard and general EA duties; cover for others as needed.

Skills

Organisation

Multitasking

Interpersonal skills

Discretion

Reliability

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Location: London

Department: Investment, European Mid-Market

What The Hiring Manager Says….

will support a small group of senior (Managing) Directors, including the European Mid-Market strategy head, in London alongside other Executive Assistants.

A Summary Of This Opportunity

Being an Executive Assistant at ICG is central to the business areas and the entire organisation. To be successful is all about understanding ICG, how to add value for the Directors and be part of a team.

Job Title: Executive Assistant

Contract Type: Permanent, full-time

Location: London

Department: Investment, European Mid-Market

What The Hiring Manager Says….

This is an exciting opportunity to join a dedicated and talented team of professionals, where collaboration and contribution are a priority. The global Executive Assistant team consists of over 45 colleagues situated between London, Europe, Middle East, Asia Pacific and North America. The individual will support a small group of senior (Managing) Directors, including the European Mid-Market strategy head, in London alongside other Executive Assistants.

The team of over 25 Executive Assistants in London work together supporting senior Directors across the business. Everyone is capable, experienced and has a strong connection to the company, within the global Executive Assistant team and business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are extensive diary management, travel, expenses and business support. Executive Assistants co-ordinate with an external travel company to organise travel.

This is a role that requires you to be adaptable, efficient and organised with the ability to prioritise several tasks simultaneously with high attention to detail. You will be able to demonstrate excellent interpersonal skills to interact with internal and external stakeholders mainly across Europe, APAC and the US at all levels and be a team player.

Primary Responsibilities

• Extensive calendar management, coordinating schedules, internal and external calls and meetings including those for portfolio companies where your internal clients act as board directors
• Arranging national and international travel and itineraries
• Planning and organising team and business area events, European offsites, lunches and dinners
• Business assistance including formatting and working on documents, spreadsheets and presentations
• Extensive email, video conference (MS Teams) and phone liaison externally and internally
• General EA duties including completing expenses, onboarding new joiners, offboarding leavers and taking actions
• Ad hoc duties as required including support and cover for other EAs

Key Requirements/ Qualifications

Individual

• Excellent organisational skills, flexibility, and ability to multitask and adapt to change
• Ability to work independently, effectively and remain calm under pressure
• Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
• Accuracy and attention to detail whilst working to meet strict deadlines
• Complete understanding of confidentiality issues and use of discretion
• Reliable, professional, trustworthy and respected

Technical

• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
• Fluent written and verbal English

Our Global Benefits Framework is centred around these 3 key attributes:

• Wellbeing – Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
• Inclusivity – Fit for purpose and competitive, no matter who or where you are.
• Longevity – Long Term and sustainable in design.

Inclusion is one of ICG’s key values and we are committed to creating an equitable and inclusive workplace for everyone. By welcoming different perspectives, we strengthen ICG’s performance, enrich decision-making and contribute to better outcomes for our clients, colleagues, and the markets we serve. Accordingly, our recruitment processes provide equal employment opportunities to all applicants and employees, regardless of age, ethnicity, disability, sex, gender, sexual orientation, religion, or any other characteristic protected by local law.

We are equally committed to delivering an inclusive and accessible candidate experience. If you require information in an alternative format, additional time for assessments, an adjusted interview schedule, or any other support during the recruitment process, please let us know.