Executive Assistant

Octopus; Greater London; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Bonus

Pension

Share incentive plan

Hybrid working

Untracked holiday

Private medical insurance

Job summary

Octopus Capital is seeking an organized Executive Assistant to provide high‑level support to senior leaders. You will manage diaries, emails and meetings, prepare PowerPoint presentations, and help drive key objectives across the leadership team.

In this role you will support board meetings, coordinate papers, and oversee travel arrangements, while balancing a busy workload in a deadline-driven environment. Hybrid working is available.

Qualifications

• Highly organised and proactive Executive Assistant to senior leaders.
• Strong MS Office PowerPoint and Excel skills, with branding consistency.

Responsibilities

• Diary and email management for senior leaders, including meeting coordination.
• Create high-quality PowerPoint presentations with input from multiple contributors.
• Support seamless delivery of leaders' objectives; track tasks, minutes, and action points.
• Board support and coordination for papers, portals, and timely uploads.
• Manage domestic and international travel arrangements and itineraries.

Skills

PowerPoint

Excel

Executive support

Time management

Stakeholder management

Communication

Problem solving

Team collaboration

Education

Tools

PowerPoint

Excel

Outlook

Job description

This is a fast-paced EA role providing high-level support to senior leaders within the Octopus Capital team. You'll play an important role in keeping the team running smoothly, with responsibility for extensive diary management, meeting arrangements and acting as a trusted point of contact for those you support. The role will involve working across all parts of the wider Octopus Group and will suit someone who is highly organised, proactive and confident working in a deadline-driven environment, with the ability to juggle and prioritise a busy and varied workload.

The team:

Octopus Capital, part of the Octopus Group is a leading specialist real estate investor, with a team of circa 90 professionals. We provide award-winning finance for UK property investment and development.

What will you be doing?

• Diary and email management: arranging and coordinating internal and external meetings often requiring proactive resolution of diary clashes. Monitoring and managing Outlook Inboxes, including prioritising between urgent issues and responding where necessary to facilitate the working patterns of the senior team.
• Creating high-quality PowerPoint presentations, operating with multiple contributors providing a range of input.
• Supporting the Senior Leaders in the seamless delivery and execution of their objectives by taking the initiative to solve challenges and proactively making offers of help, tracking key tasks arising from meetings, taking minutes, chasing up minutes and action points.
• Board support and coordination: supporting the preparation and smooth running of Board and senior-level meetings, including coordinating and collating papers from multiple contributors, ensuring materials are uploaded accurately and on time to the relevant Board portal.
• Travel management: coordinating and arranging domestic and international travel, including flights, accommodation, transfers and detailed itineraries, ensuring all arrangements are organised efficiently and run smoothly.

Qualifications

• Strong MS Office PowerPoint and Excel skills. This includes formatting slides to be consistent with Octopus’ brand standards and creating financial charts in Excel.
• Prior experience as an Executive Assistant to Senior Leaders/C-Suite and the discretion required to support confidential projects and reports.
• The ability to solve problems, juggle several tasks at once and balance competing priorities in a fast-paced team.
• A naturally enthusiastic team player who brings great energy to those around them, takes ownership, gets stuck in, and is always willing to go the extra mile to support colleagues and deliver great outcomes.
• The ability to work collaboratively and develop relationships with multiple stakeholders, communicating progress and working with shifting deadlines.

We encourage you to apply even if you don’t tick every box. What’s the worst that can happen?

This role will evolve as we grow and develop. So, if you are looking for a challenge in a fast paced and dynamic business, we can deliver on that.

Additional Information

What we offer

• A competitive salary, bonus, pension and share incentive plan
• Untracked holiday
• Hybrid working – three days in the office, two days from home
• Anchor (our wellness hub) which includes Headspace, one to one coaching through Wellness Cloud, Digital GP, employee assistance program & more
• Up to 6 months paid parental leave regardless of gender
• Life insurance, critical illness cover and income protection
• Private medical insurance for you and your family
• Electric vehicle leasing
• The option to work overseas up to a month per year

Our Values

At our core, we believe that how a company behaves is just as important as what it does. That’s why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make.

We are committed to building a workplace where diversity is valued, and inclusion is a priority. By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds. We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves.

We're proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process, we’ll be happy to accommodate where possible.

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Executive Assistant London, United Kingdom