Virtual Executive Assistant

Outsourcery; United Kingdom; Remote; GBP 42,000 - 54,000; Full time

Job summary

Outsourcery is seeking a highly organised Executive Assistant to support UK client accounts remotely. You will manage calendars, inboxes, travel logistics, and event coordination while maintaining confidentiality and professionalism in fast-paced environments.

Ideal candidates have 10+ years of experience in executive support, strong tech skills (MS Office, Google Workspace, AI tools), and proven ability to work across time zones with international clients. A robust remote setup is essential.

Qualifications

• 10+ years experience with 3–5 years in senior executive support.
• Calendar management across multiple time zones.
• Arrange local and international travel and events.
• Proficient with AI tools; tech-savvy and quick learner.
• Experience with UK/International clients; remote work setup.

Responsibilities

• Provide high-level support across calendar and inbox management.
• Schedule meetings across time zones and prioritise competing demands.
• Coordinate meetings and events, prepare materials, take minutes.
• Manage travel, logistics, and team activities; confidentiality maintained.
• Prepare documents and reports; liaise with stakeholders.
• Oversee office systems and adapt to changing priorities to support goals.

Skills

Senior EA support

Calendar management

Travel coordination

AI tools

MS Office & Google Workspace

Remote work setup

UK/Intl clients

Relationship building

Problem solving

Learning agility

Education

Post-secondary qualifications

Tools

CRM systems

Microsoft Office

Google Workspace

Job description

Are you a dynamic and highly organised Executive Assistant ready to make an impact? At Outsourcery, we connect exceptional professionals with UK businesses across a variety of industries.

We're looking for relationship builders with strong communication skills, technical competence, and the ability to solve problems with ease. If you have the organisational finesse to plan and prioritise effectively, a keen eye for detail, and the agility to adapt and learn quickly in fast-paced environments, this opportunity could be the perfect fit.

What You'll Be Doing

• As a Remote Executive Assistant employed through Outsourcery, you will be placed on UK client accounts. Our Outsourcerers often support multiple clients at once, requiring them to adapt to different roles and responsibilities simultaneously.
  
• To thrive in this role, you should be eager to take on new clients and challenges, readily available for client meetings and onboarding, and committed to continuously building your portfolio.
  
• While responsibilities may vary depending on each client's unique needs, in general, you will provide comprehensive and high-level support across calendar and inbox management, scheduling meetings across time zones, and prioritising competing demands. They coordinate meetings and events, prepare materials, take minutes, and manage travel, logistics, and team activities. The role also includes document and report preparation, basic financial tasks, stakeholder liaison, and office systems management, while maintaining confidentiality, proactively solving problems, and adapting to changing priorities to support organisational goals.
  

Required Skills & Experience

• At least 10 years of experience, with 3-5 years of experience supporting senior and executive management as a Virtual Assistant / Personal Assistant / Executive Assistant.
  
• Experience in managing complex calendars and diaries across multiple time zones.
  
• Experience arranging and coordinating local and international travel, meetings and events.
  
• Strong organisational, administrative and project coordination skills.
  
• After school studies (certificates, diplomas, degrees) will be an advantage.
  
• Experienced in the use of AI and AI tools.
• Tech-Savvy with high Learning Agility - Microsoft Office & Google Workspace is required, and relevant CRM systems are preferred.
  
• Experience working with international clients, UK clients are preferred.
  
• Own work from home setup (relevant workspace, computer, strong internet connection).
  
• Available for at least 4 hours during UK business hours.

The ideal candidate will:

• Be emotionally intelligent, resilient, and calm under pressure.
  
• Demonstrate professionalism, integrity, proactivity, and ownership.
  
• Communicate effectively, build strong relationships, and work well in a team.
  
• Have a stable work history, ideally with UK or international and remote experience.
  
• Take pride in high-quality work, seek growth, and maintain a reliable remote work setup.