Executive Assistant

Antares Global Management Ltd.; Greater London; Hybrid; GBP 40,000 - 65,000; Full time

Job summary

Antares Global Management Ltd. in London is seeking an experienced Executive Assistant to provide proactive support to the CEO of our Retail Division. You will manage the CEO's diary and inbox, coordinate meetings and governance, and track actions to completion.

You will handle travel, expenses, and confidential information with discretion while building relationships across the business to help the CEO focus on priorities.

Qualifications

• Extensive EA/PA or senior support experience.
• Excellent organisation and prioritisation skills.
• Proactive, self-motivated with ability to work independently.

Responsibilities

• Proactively manage the CEO's diary, inbox and priorities.
• Coordinate executive, Board and committee meetings, including papers and travel.
• Maintain governance calendars and track actions and deadlines.
• Prepare dashboards and timely updates highlighting priorities and overdue actions.
• Arrange domestic and international travel and supporting documentation.
• Manage expenses and accurate administrative records.

Skills

Diary management

Stakeholder management

Time management

Attention to detail

Discretion

Tools

MS Office

Outlook

Excel

Job description

## Executive AssistantApply: London: Full time: Posted 2 Days Ago: JR270**At Antares, our success starts with our people. We’re a collaborative and an inclusive organisation where every voice is valued, and every individual can grow and thrive.**We combine deep expertise with a supportive culture to deliver outstanding results for our clients and a fulfilling experience for our colleagues.Whatever stage of your career you'll find a place to belong, contribute, develop and we’d love to hear from you.This is a high-impact opportunity for an experienced Executive Assistant to provide trusted, proactive support to the CEO of our Retail Division. You’ll keep priorities moving by managing a complex diary and inbox, coordinating meetings, governance activity and travel, and tracking key actions through to completion. Acting with discretion, sound judgement and exceptional attention to detail, you’ll build strong relationships across the business and help the CEO focus on what matters most. **What you’ll do** * Proactively manage the CEO’s diary, inbox and priorities.* Coordinate executive, Board and committee meetings, including papers, logistics and follow-up.* Maintain governance calendars and track actions, commitments and deadlines through to completion.* Produce clear dashboards and timely updates, highlighting priorities, risks and overdue actions.* Arrange domestic and international travel, itineraries and supporting documentation.* Manage expenses, corporate card reconciliation and accurate administrative records.* Build strong relationships with internal and external stakeholders, acting as a trusted first point of contact.* Handle confidential information with discretion and maintain secure, compliant records.* Support compliance with company policies, regulatory requirements, GDPR and health and safety obligations.**What we’re looking for*** Extensive experience in an Executive Assistant, PA or similar senior support role.* Exceptional organisation, prioritisation and time-management skills.* A proactive, self-motivated approach, with the ability to anticipate needs and work independently.* Excellent communication and stakeholder-management skills, with confidence engaging at all levels.* Strong attention to detail and sound judgement, including knowing when to escalate.* High levels of integrity, professionalism and discretion when handling confidential information.* Strong Microsoft Office and systems skills, including Word, Outlook and Excel.* A good understanding of how complex organisations operate.* Insurance or reinsurance experience and knowledge of relevant regulation would be advantageous.### About AntaresAt Antares, we empower our talented team members through active involvement and collaboration, driving strategic and business goals whilst delivering exceptional services to our customers and partners.Our unique organisational structure fosters unparalleled sharing of information, knowledge and expertise, creating a vibrant and innovative working environment.Our culture of excellence is fuelled by continuous learning and development opportunities across all areas of our international operations. We believe in nurturing your potential and helping you grow with us.**Why Antares?*** **Empowerment:** Be a part of decision-making processes that shape our future.* **Collaboration:** Work with a diverse team of experts who share their knowledge and insights.* **Growth:** Access to continuous learning and development programs to enhance your skills.* **Innovation:** Thrive in an environment that encourages creativity and forward-thinking.Join us and be a part of a team that values your contributions and supports your professional journey. Together, we can achieve greatness!