Executive Assistant

LE010 Antares Global Management Limited; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Antares Global Management Limited in London is seeking an experienced Executive Assistant to provide proactive support to the CEO of our Retail Division. You will manage a complex diary, coordinate governance activity and travel, and keep key actions moving to completion.

The role requires exceptional organisation, discretion, and the ability to liaise with stakeholders at all levels. You will produce timely updates, maintain secure records, and help ensure compliance with GDPR and health and

Qualifications

• Extensive experience in Executive Assistant or senior support roles.
• Strong organisational and time-management skills.
• Proactive approach with ability to work independently.
• Excellent communication and stakeholder management.
• Proven discretion handling confidential information.

Responsibilities

• Proactively manage the CEO’s diary, inbox and priorities.
• Coordinate executive, Board and committee meetings, including papers and logistics.
• Maintain governance calendars and track actions and deadlines.
• Produce dashboards and updates highlighting priorities and risks.
• Arrange domestic and international travel and supporting documentation.
• Manage expenses, corporate card reconciliation and records.
• Build relationships with stakeholders as a trusted contact.
• Handle confidential information with discretion and secure records.
• Support compliance with company policies and regulatory obligations including GDPR.

Skills

Executive support

Diary management

Meetings coordination

Governance tracking

Travel arrangements

Stakeholder management

Discretion and confidentiality

MS Office Suite

Tools

Microsoft Word

Outlook

Excel

Job description

At Antares, our success starts with our people. We’re a collaborative and an inclusive organisation where every voice is valued, and every individual can grow and thrive. We combine deep expertise with a supportive culture to deliver outstanding results for our clients and a fulfilling experience for our colleagues. Whatever stage of your career you'll find a place to belong, contribute, develop and we’d love to hear from you. This is a high-impact opportunity for an experienced Executive Assistant to provide trusted, proactive support to the CEO of our Retail Division. You’ll keep priorities moving by managing a complex diary and inbox, coordinating meetings, governance activity and travel, and tracking key actions through to completion. Acting with discretion, sound judgement and exceptional attention to detail, you’ll build strong relationships across the business and help the CEO focus on what matters most. Together, we can achieve greatness!

What you’ll do

• Proactively manage the CEO’s diary, inbox and priorities.
• Coordinate executive, Board and committee meetings, including papers, logistics and follow-up.
• Maintain governance calendars and track actions, commitments and deadlines through to completion.
• Produce clear dashboards and timely updates, highlighting priorities, risks and overdue actions.
• Arrange domestic and international travel, itineraries and supporting documentation.
• Manage expenses, corporate card reconciliation and accurate administrative records.
• Build strong relationships with internal and external stakeholders, acting as a trusted first point of contact.
• Handle confidential information with discretion and maintain secure, compliant records.
• Support compliance with company policies, regulatory requirements, GDPR and health and safety obligations.

What we’re looking for

• Extensive experience in an Executive Assistant, PA or similar senior support role.
• Exceptional organisation, prioritisation and time-management skills.
• A proactive, self-motivated approach, with the ability to anticipate needs and work independently.
• Excellent communication and stakeholder-management skills, with confidence engaging at all levels.
• Strong attention to detail and sound judgement, including knowing when to escalatE.
• High levels of integrity, professionalism and discretion when handling confidential information.
• Strong Microsoft Office and systems skills, including Word, Outlook and Excel.
• A good understanding of how complex organisations operate.
• Insurance or reinsurance experience and knowledge of relevant regulation would be advantageous.

Why Antares?

• Empowerment: Be a part of decision-making processes that shape our future.
• Collaboration: Work with a diverse team of experts who share their knowledge and insights.
• Growth: Access to continuous learning and development programs to enhance your skills.
• Innovation: Thrive in an environment that encourages creativity and forward-thinking.
• Join us and be a part of a team that values your contributions and supports your professional journey.