Executive Assistant

MS Amlin; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working

Discretionary bonus

Job summary

MS Amlin is seeking an Executive Assistant in London to provide strategic support to our Chief Risk Officer and General Counsel. You will manage complex schedules, coordinate governance activities, and act as a trusted partner on confidential matters.

The role requires senior-level coordination with the Executive Committee, Board members, regulators, and external partners while maintaining discretion and high professional standards.

Qualifications

• Extensive experience supporting C-suite or board-level leaders.
• Exceptional stakeholder management capabilities.
• Experience coordinating governance and committee processes.

Responsibilities

• Manage highly complex executive diaries and priorities.
• Coordinate Board/Executive Committee meetings and governance packs.
• Draft and edit executive communications and presentations.

Skills

Executive support

Stakeholder management

Governance & committee support

Discretion & confidentiality

Tools

MS Office

PowerPoint

Calendar management

Job description

Role: Executive AssistantLocation: LondonContract Type: PermanentWork Pattern: Full Time and HybridReporting to the Chief Risk Officer & General Counsel, the Executive Assistant will act as a trusted business partner and strategic support to senior executives, enabling effective leadership through proactive management of priorities, stakeholder engagement, governance activities and confidential business matters.The Executive Assistant serves as the primary point of coordination for executive activity, acting as an extension of the executive by managing complex schedules, governance requirements, communications and high-profile stakeholder interactions.About The JobExecutive Support & Diary StrategyManage highly complex executive diaries, ensuring alignment with business priorities.Anticipate conflicts, competing demands and stakeholder requirements.Coordinate executive attendance at key internal and external forums.Act as gatekeeper for executive time and priorities. Triage requests and determine appropriate action, delegation or escalation.Stakeholder ManagementBuild and maintain trusted relationships across the Executive Committee, Board, market stakeholders and external partners.Manage senior stakeholder communications and correspondence.Represent the executive appropriately when coordinating meetings and business activities.Governance & Regulatory CoordinationCoordinate Board, Committee and Executive Committee meetings.Prepare agendas, board packs and supporting documentation.Track actions, decisions and governance deliverables.Support regulatory and market-related governance activity where required.Executive CommunicationsDraft, edit and manage sensitive communications on behalf of executives.Review and prepare presentations, reports and briefing materials.Support executive decision preparation and meeting readiness.Strategic CoordinationSupport business planning cycles, leadership meetings and strategic initiatives.Monitor, track and follow up on executive actions and commitments.Coordinate cross-functional activities on behalf of senior leaders.Confidential & Sensitive ActivitiesManage highly confidential information relating to people matters, business performance, strategic initiatives and governance.Exercise judgement and discretion when handling sensitive issues.Support confidential leadership and organisational activities.Leadership & Coaching SupportProvide guidance and support to Team Assistants where required.Promote consistent administrative standards and best practices.Contribute to service improvements and operating model development.Support the effectiveness of leadership teams through coordination of objectives, actions and key deliverables.Leverage technology and digital tools to improve executive effectiveness and administrative efficiency.Key RelationshipsCEO, Executive Committee and Board membersActive Underwriters and Senior LeadersRegulators, market bodies and external stakeholdersExecutive Assistants and Team AssistantsCorporate function leadersWhat you’ll need:Knowledge, Skills & ExperienceSignificant Executive Assistant experience supporting C-suite or Board-level leaders.Exceptional stakeholder management capability.Experience supporting governance and committee structures.Strong commercial awareness and organisational understanding.Excellent written communication and presentation skills.Advanced planning, prioritisation and judgement capability.High levels of discretion and confidentiality.BehavioursTrusted advisor mentality.Anticipates needs and takes action ahead of requirementsHighly professional and resilient.Strong influence and relationship-building skills.Commercially aware and proactive.Exercises sound judgement and discretion.Calm under pressure.Decision MakingOperates with a high degree of autonomy and judgement.Makes independent decisions regarding executive prioritisation, stakeholder access, scheduling strategy and escalation of sensitive matters.Responsible for managing complex and confidential information with minimal supervisionWe are stronger together because of our common interests and rich differences. You may be the strength we didn’t know we needed. Believe in yourself, and click apply today!What Can You Expect From Us?As well as a competitive base salary and performance related discretionary bonus, here is a link to our employee benefits - Benefits of working at MS Amlin | MS AmlinHybrid WorkingAt MS Amlin we operate a hybrid working model to empower our people with flexibility to blend where they work. We value collaboration and believe that we work better together, our teams typically do 3 days a week in the office.About MS AmlinMS Amlin is a leading (re)insurer and part of the global MS&AD Group, with operations across Lloyd’s of London, the Middle East, and Asia Pacific. With over 120 years of experience, we support businesses facing complex and demanding risks, providing continuity in an uncertain world. Our expertise covers Property, Casualty, Marine, Crisis Management, Natural Resources and Reinsurance, backed by strong underwriting capabilities and deep sector knowledge. At the core of our claims service is TRUST - Transparency, Responsiveness, Understanding, Solution-driven thinking, and Technical expertise. This defines how we manage claims and build lasting relationships.#LI-MSAUL