Executive Assistant

Wates Smartspace; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

Wates Smartspace, based in London, is seeking a Senior Secretary to provide first-class support to the Managing Director. This role blends strategic diary management with high‑level administrative coordination in a fast-paced environment.

You will coordinate meetings, travel and events, prepare briefing packs, attend meetings for minutes, and help manage board activities while upholding discretion and professionalism.

Qualifications

• Previous experience in an Executive Assistant or Personal Assistant role supporting senior leadership.
• Outstanding organisational and planning skills.
• The ability to prioritise effectively in a busy and demanding environment.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• The confidence to work with senior stakeholders and board-level colleagues.
• A proactive mindset with the ability to anticipate needs and solve problems before they arise.
• High levels of discretion and professionalism when handling confidential information.
• Strong project coordination and follow-through capabilities.

Responsibilities

• Managing a complex and demanding diary, coordinating meetings, travel and events.
• Organising business and personal travel arrangements, ensuring seamless planning and execution.
• Preparing meeting packs, agendas, presentations and briefing documents.
• Attending meetings, producing accurate minutes and tracking actions through to completion.
• Drafting, proofreading and managing correspondence, reports and business documentation.
• Proactively monitoring commitments, deadlines and key business priorities.
• Working closely with board members and senior stakeholders to provide exceptional support.
• Producing reports, research and information to support decision-making.
• Maintaining efficient electronic and paper filing systems.
• Supporting with financial administration and record keeping where required.
• Leading and delivering specific projects from initiation through to completion.
• Continuously improving processes and systems to enhance efficiency and effectiveness.

Skills

Diary management

Executive support

Stakeholder communication

Organisational skills

Job description

Senior Secretary

Finsbury Park, London | Hybrid Working | Full Time

Supporting Senior Leadership at WPS

Are you an exceptional organiser who thrives in a fast-paced environment? Do you enjoy being at the centre of the action, managing competing priorities and making life easier for senior leaders?

At WPS, we’re looking for a highly professional and proactive Senior Secretary to provide first-class support to our Managing Director. This is an exciting opportunity to become a trusted partner to a key business leader, supporting strategic priorities, board activities and business-critical projects.

No two days are the same in this role, making it perfect for someone who loves variety, takes pride in delivering excellence, and enjoys building strong relationships across a dynamic organisation.

What You'll Be Doing

• Managing a complex and demanding diary, coordinating meetings, travel and events


• Organising business and personal travel arrangements, ensuring seamless planning and execution


• Preparing meeting packs, agendas, presentations and briefing documents


• Attending meetings, producing accurate minutes and tracking actions through to completion


• Drafting, proofreading and managing correspondence, reports and business documentation


• Proactively monitoring commitments, deadlines and key business priorities


• Working closely with board members and senior stakeholders to provide exceptional support


• Producing reports, research and information to support decision-making


• Maintaining efficient electronic and paper filing systems


• Supporting with financial administration and record keeping where required


• Leading and delivering specific projects from initiation through to completion


• Continuously improving processes and systems to enhance efficiency and effectiveness

What We're Looking For

• Previous experience in an Executive Assistant or Personal Assistant role supporting senior leadership


• Outstanding organisational and planning skills


• The ability to prioritise effectively in a busy and demanding environment


• Exceptional attention to detail and accuracy


• Strong written and verbal communication skills


• The confidence to work with senior stakeholders and board-level colleaguesi
  
• A proactive mindset with the ability to anticipate needs and solve problems before they arise


• High levels of discretion and professionalism when handling confidential information


• Strong project coordination and follow-through capabilities

Ready to Make an Impact?

If you're a highly organised, solutions-focused Executive Assistant who enjoys working in a fast-moving environment and supporting senior leaders to achieve their goals, we'd love to hear from you.

Our commitments: Do not remove this text

Wates is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail]