Executive Assistant

Mischief Comedy; Greater London; Hybrid; GBP 36,000 - 48,000; Full time

Benefits offered by this job

25 days holiday

Pension

Health Insurance

Job summary

Mischief seeks an experienced Executive Assistant to support the CEO, Creative Director and Artistic Director. The role requires a highly organised, discreet professional who can manage multiple priorities in a dynamic, artistic environment.

The successful candidate will coordinate complex diaries, travel, meetings, documentation and governance activities while fostering a warm, professional team culture. Office-based role with a collaborative team.

Qualifications

• Experience supporting multiple Executives, preferably creatives.
• Strong written and verbal communication with attention to detail.
• Ability to organise, prioritise and manage confidential information.

Responsibilities

• Complex diary management across multiple time zones for three Executives.
• Coordinate UK and international travel arrangements.
• Serve as primary contact for enquiries for the Executives.
• Coordinate internal and external meetings and prepare documentation.
• Support governance and leadership activities within a complex structure.
• Handle expenses and card statements; support office operations and basic IT troubleshooting.
• Uphold Mischief values and maintain a collaborative environment.
• Maintain embargo-sensitive information and take on ad hoc tasks.

Skills

Executive support

Gatekeeper

Communication

Organised

Attention to detail

Administrative experience

MS Office

Discretion

Initiative

Arts & media

Communication adaptability

Arts environment experience

Creative development

Tools

Microsoft Office

Job description

Description
MISCHIEF is seeking a highly organised, diligent individual who has a flexible, proactive, and common-sense approach to their work to support our fast-paced and creative Mischief team

We are looking for an experienced Executive Assistant, whose primary focus will be assisting the MWL CEO and the Mischief Artistic and Creative Directors. We need a highly organised, diligent individual who has a flexible, proactive and common-sense approach to their work. This is a fast-paced, varied role suited to an emotionally intelligent and highly organised EA who thrives in an entrepreneurial environment and is comfortable operating in a warm yet professional manner. The successful candidate will be adaptable, solutions-focused and confident managing multiple priorities with discretion and efficiency.

We want to meet people who are passionate about the power of laughter, who are committed to excellence, enthused by theatre and media and are excited about working as part of a small, busy, and welcoming team.

Role/Title: Executive Assistant

Reports to: CEO, Creative Director and Artistic Director

Overall Purpose of the Job

To provide comprehensive administrative support and coordination to the CEO, Creative Director and Artistic Director. To support with the administration of Mischief’s creative development slate.

Key Responsibilities

• Complex diary management, coordinating and minuting meetings across varying time zones for three Executives
• Manage arrangements for all UK and international trips and travel
• Point of contact for all phone, email and face-to-face enquiries for the Executive
• Coordinate internal and external meetings
• Preparing correspondence, briefings and meeting documentation
• Support with researching potential projects and managing supporting documentation
• Supporting governance and leadership activities within a complex organisational structure
• Handling sensitive and confidential information with discretion and professionalism
• Manage and reconcile expenses and card statements
• Support delivery of key development milestones
• Supporting with office operations, liaising with suppliers and supporting with basic IT troubleshooting
• Actively uphold Mischief values and contribute to a collaborative, friendly and supportive working environment
• Always maintain confidentiality, particularly regarding embargo periods and developing work
• Ad hoc tasks as required

Who we need

• Demonstrable experience of supporting multiple busy Executives, preferably including Creatives
• Confidence managing up, and being a firm but friendly gatekeeper
• Exceptional oral and written communication skills with meticulous attention to detail
• Well organised and calm under pressure
• Strong attention to detail and natural problem-solving ability
• Proven administrative and planning experience
• Methodical administrative and business management skills
• Excellent interpersonal skills and the ability to work as part of a team, as well as independently
• Excellent numerical, organisational and time management skills
• Excellent IT skills including proficiency in Microsoft Office
• Reliability and discretion
• Strong initiative and the ability to ‘make things happen’
• Passion for the arts and media
• Ability to adapt communication style depending on context
• Experience of working in a busy arts or media environment
• Experiencing working with creative practitioners
• Experience and an interest in the creative development process

At Mischief, we believe joy and great ideas come from different perspectives. We want people of all backgrounds, identities and experiences to thrive, feel they belong and have their voices heard. We are committed to equal opportunities and welcome applications from everyone.

Further information

Contract term: Permanent

Working Hours: Normally 10am to 6pm Monday to Friday, with a lunch break of one hour

Benefits

• 25 days holiday per year, plus public holidays
• Pension
• Health Insurance

The successful candidate will be office-based