Executive Assistant

Foster + Partners; Greater London; On-site; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Personal travel insurance

Wellbeing support (virtual GP, mental‑

health support and lifestyle coaching

Catering facilities on campus

Regular social events

Sports activities

Job summary

Foster + Partners in London seeks an Executive Assistant to act as a trusted partner to Senior Partners and project teams, ensuring smooth operations in a fast-paced, people-facing role.

You will manage complex diaries, travel arrangements and meetings with autonomy, supporting senior leaders and cross-functional teams across the studio.

Qualifications

• Experience supporting senior executives in a PA or similar capacity.
• Proven track record coordinating high-level meetings, events and international travel.
• Strong organisational ability with diary, correspondence and expenses management.

Responsibilities

• Coordinate complex diaries and international travel arrangements.
• Prepare and manage meetings, events and presentations for senior partners.
• Represent senior leaders with polished internal and external communications.
• Manage correspondence, expenses and documentation with discretion and accuracy.

Skills

Diary management

Travel coordination

Meeting & event support

Executive support

Communication skills

Problem solving

Stakeholder management

Discretion & confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Executive Assistant

Department: Administration

Employment Type: Permanent - Full Time

Location: London

Reporting To: Maia Mack-Holmes

Description

As an Executive Assistant at Foster + Partners, you will be a trusted partner to both Senior Partners and project teams, playing a vital role in keeping the studio running smoothly. This is a fast‑paced, people‑facing position where your organisation, judgement and discretion will be valued every day. You’ll be at the heart of a creative environment, managing priorities, solving problems and enabling senior stakeholders to focus on design leadership.

This role is ideal if you want to:

• Become a trusted right hand to Senior Partners within a globally recognised architectural studio.
• Take full ownership of complex diaries, meetings and international travel, operating with autonomy and confidence.
• Enjoy a fast-paced, varied position where every day brings new challenges and opportunities.
• Build meaningful relationships and collaborate with teams across all levels of the business.
• Apply your initiative and judgement to anticipate needs and stay one step ahead.

What you will bring to the team:

• Expertise in seamlessly coordinating high-level meetings, events and presentations.
• Confident, polished communication skills when representing senior leaders internally and externally.
• Strong organisational ability when managing correspondence, expenses and key documentation.
• A calm, solutions-focused approach when handling changing priorities and tight deadlines.
• Demonstrable experience supporting senior executives in a PA or similar capacity.
• Proven track record in managing complex diaries and international travel arrangements.
• Advanced proficiency in Microsoft Outlook, Word and Excel.

What we offer:

We offer a benefits package designed to help you thrive professionally and personally. This includes: private medical insurance for you and your family; life assurance; personal travel insurance; access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching; as well as discount programmes for various retailers. On our London campus, we have subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.

To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.

If our designs spark your curiosity and you would like to contribute to solving complex challenges with local and global impact, we invite you to join our team. You’ll be challenged and inspired, collaborating on extraordinary projects in an environment designed to cultivate excellence.