Personal Assistant

Foster + Partners; Greater London; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Travel insurance

Wellbeing support

Retailer discounts

Catering facilities on campus

Social events

Sports activities

Professional development support

Job summary

Foster + Partners in London is seeking a proactive Personal Assistant to support senior partners and project teams. You will manage calendars, coordinate meetings and complex travel, and act as a trusted liaison across the studio to keep operations running smoothly.

This fast-paced, people-facing role requires discretion, strong organisational skills and a proactive mindset. You will work across departments, prioritise competing demands, and help sustain a high standard of professional support

Qualifications

• Proven experience supporting senior leaders in a PA or similar role.
• Strong background in complex diary and international travel management.
• High proficiency in Microsoft Outlook, Word and Excel.

Responsibilities

• Coordinate meetings, events and presentations for senior leaders.
• Manage diaries and travel itineraries with discretion and efficiency.
• Communicate professionally on behalf of senior partners and teams.
• Handle correspondence and documentation with accuracy and tact.

Skills

Diary management

Travel management

Microsoft Office

Communication

Education

PA or equivalent experience

Tools

Outlook

Word

Excel

Job description

Personal Assistant

Department: Administration

Employment Type: Permanent - Full Time

Location: London

Reporting To: Maia Mack-Holmes

Description

As a Personal Assistant at Foster + Partners, you will be a trusted partner to Senior Partners and project teams, playing a vital role in keeping the studio running smoothly. This is a fast‑paced, people‑facing position where your organisation, judgement and discretion will be valued every day. You will be at the heart of a creative environment, managing priorities, solving problems and enabling senior stakeholders to focus on design leadership.

This role is ideal if you want to:

• Be a key point of support to Senior Partners in a world‑leading architectural studio.
• Take ownership of diaries, meetings and complex travel with confidence and autonomy.
• Work in a varied role where no two days are the same.
• Build strong relationships across teams and departments.
• Use initiative and sound judgement to stay one step ahead.
• Thrive in a dynamic, professional and creative environment.

What you will bring to the team:

• Seamless coordination of meetings, events and presentations.
• Clear, professional communication on behalf of senior leaders.
• Efficient handling of correspondence, expenses and documentation.
• Discretion and calm under pressure when priorities shift.
• Proven experience supporting senior leaders in a PA or similar role.
• Strong background in complex diary and international travel management.
• High proficiency in Microsoft Outlook, Word and Excel.

What we offer:

We offer a benefits package designed to help you thrive professionally and personally. This includes: private medical insurance for you and your family; life assurance; personal travel insurance; access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching; as well as discount programmes for various retailers. On our London campus, we have subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.

To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.