Executive Assistant

WPP Media Limited; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

WPP Media Limited is seeking an experienced Executive Assistant to support the Global Reward Director in a fast-paced, global environment. The role requires close partnership with senior stakeholders in People, Finance, Legal and the CEO/Board offices, ensuring priorities are managed with confidentiality and pace.

You’ll coordinate across the EA network, prepare highly structured meeting materials and help drive the People leadership agenda in a fast-moving organisation with a hybrid work model.

Qualifications

• Experience supporting C-suite or equivalent leaders within a large, global organisation.
• Professional and credible approach at senior levels and representing the office effectively.
• Strong digital and AI awareness (e.g. Copilot).
• Ability to think ahead, anticipate needs and make sound decisions in fast-paced environments.
• Experience in a CEO Office/ExCo is advantageous.

Responsibilities

• Manage a complex diary across multiple time zones, aligning time to key priorities.
• Manage inbox and communications with clear prioritisation and follow-up.
• Coordinate as a key point for Group Reward across People, CEO Office and leadership teams.
• Build relationships across the EA network.
• Prepare meetings with clear, structured, visually aligned materials.
• Coordinate senior forums and leadership meetings with proper follow-up.
• Handle highly confidential information with discretion.
• Organise leadership events and internal engagement initiatives.
• Support alignment of priorities with Chief of Staff and senior People leadership.
• Assist the Reward team with prioritisation and project deliverables.

Skills

C-suite support

Professional presence

AI awareness

Decision making

Corporate/CEO Office experience

Strong communication

Organisation

Discretion

Collaboration

Copilot/AI tools

Tools

Copilot

Job description

WPP is the trusted growth partner for the world’s leading brands.

We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.

We work with the world’s most valuable brands and have global reach across 100+ markets, with deep local expertise.

Our people are the key to our success. We’re committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

For more information, visit WPP.com.

Why we’re hiring:

We’re looking for an experienced Executive Assistant to support our Global Reward Director. This is a critical role at the centre of WPP’s global People function. The role works closely with senior stakeholders in the People, Finance, Legal leadership team as well as the offices of the CEO and Board directors , ensuring the Global Reward Director’s time, priorities and interactions are well managed and aligned. Working in close partnership with members of the People Leadership Team, supporting the execution of the People leadership agenda and ensuring priorities are well coordinated day-to-day.

You’ll work closely with senior stakeholders and their Executive Assistants, and quickly become a rusted partner— acting as an extension of the office and supporting the delivery of priorities through strong coordination, communication and follow-up, in a fast-moving, global business.

The right person will be a credible and highly capable operator, able to work with pace, judgement and independence. Integrity and high professional standards are critical given your access to sensitive information. You’ll be comfortable navigating complexity, managing competing demands, and operating with a high level of confidentiality.

This is a fast-paced environment, so we’re looking for someone who is organised, technology savvy and curious to learn AI tools such as Co-Pilot. You will be highly responsive and comfortable thinking on your feet, with the ability to adapt quickly as priorities shift. You’ll bring structure, clarity and pace to a high-volume, complex environment—ensuring the CPO can operate effectively and focus on the highest priorities

What you’ll be doing:

• Partnering closely with Global Reward Director to manage a complex and fast-changing diary across multiple time zones, ensuring time is aligned to key priorities
• Managing inbox and communications, driving clear prioritisation, responsiveness and follow-up across a high volume of requests
• Acting as a key coordination point for Group Reward across the People function, CEO Office and wider leadership team
• Building strong relationships across the EA network
• Supporting preparation for meetings, ensuring materials are clear, structured and aligned to a highly visual working style
• Coordinating senior forums and leadership meetings, ensuring meetings and forums are well prepared, coordinated and followed up effectively
• Handling highly confidential information with discretion and sound judgement
• Supporting the organisation of key leadership events, offsites and internal engagement initiatives
• Working closely with the Chief of Staff and senior People leadership team to ensure alignment across priorities and workstreams
• Help the Reward team coordinate priorities and key project deliverables

What you’ll need:

• Experience supporting C-suite or equivalent leaders within a large, global organisation
• A credible, professional approach, with confidence operating at senior levels and representing the office effectively
• Strong digital and AI awareness (e.g. tools such as Copilot), supporting a senior leader who relies on clear, well-structured outputs
• The ability to think ahead, anticipate needs and make sound decisions in a fast-paced and often ambiguous environment
• Experience working within a corporate or CEO Office / ExCo environment is advantageous
• Strong communication skills, with the ability to build effective relationships across all levels
• Excellent organisation and attention to detail, with the ability to prioritise at pace
• Discretion and sound judgement when handling sensitive information
• A proactive, adaptable approach, with the ability to manage competing demands
• A collaborative mindset, working effectively within a wider EA network

Who you are:

You’re open_:_ We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You’re optimistic_:_ We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You’re extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we’ll give you:

Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

#LI-Hybrid

We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. That’s why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please read our Privacy Notice (https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.