Executive Assistant

wpp; Greater London; On-site; GBP 50,000 - 80,000; Full time

Job summary

WPP is seeking an experienced Executive Assistant to support our Global Reward Director. This pivotal role sits at the heart of WPP's global People function, coordinating with senior stakeholders across People, Finance, Legal, CEO Office and Board offices, ensuring the Director's time and priorities are well managed.

You will manage a multi-time-zone diary, handle high-volume communications with discretion, and help drive priorities with pace and integrity, leveraging AI tools like Copilot to

Qualifications

• Experience supporting C-suite leaders in a large global organisation.
• Professional, credible presence at senior levels and able to represent the office effectively.
• Strong digital and AI awareness (Copilot) to deliver clear outputs.
• Ability to anticipate needs and make sound decisions in fast-paced environments.
• Experience in a corporate/CEO Office/ExCo environment is advantageous.
• Excellent communication skills and ability to build relationships across levels.
• Attention to detail and strong organisational skills under pressure.

Responsibilities

• Partner with Global Reward Director to manage a complex, multi-time-zone diary.
• Manage inbox and communications; drive prioritisation and follow-up.
• Coordinate with the People function, CEO Office and leadership team.
• Build relationships across the EA network.
• Prepare meetings with clear, structured materials and visuals.
• Coordinate senior forums and leadership meetings; ensure prep and follow-up.
• Handle highly confidential information with discretion.
• Support leadership events, offsites, and internal engagement initiatives.
• Work with the Chief of Staff and People leadership to align priorities.
• Assist the Rewards team with priority coordination and key deliverables.

Skills

C-suite support

Stakeholder management

Digital literacy

AI awareness (Copilot)

Strong communication

Organisation & attention to detail

Tools

Copilot

Job description

WPP is the trusted growth partner for the world's leading brands.

We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company - powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.

We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

For more information, visit WPP.com.

Why we're hiring:

We're looking for an experienced Executive Assistant to support our Global Reward Director. This is a critical role at the centre of WPP's global People function. The role works closely with senior stakeholders in the People, Finance, Legal leadership team as well as the offices of the CEO and Board directors , ensuring the Global Reward Director's time, priorities and interactions are well managed and aligned. Working in close partnership with members of the People Leadership Team, supporting the execution of the People leadership agenda and ensuring priorities are well coordinated day-to-day.

You'll work closely with senior stakeholders and their Executive Assistants, and quickly become a rusted partner- acting as an extension of the office and supporting the delivery of priorities through strong coordination, communication and follow-up, in a fast-moving, global business.

The right person will be a credible and highly capable operator, able to work with pace, judgement and independence. Integrity and high professional standards are critical given your access to sensitive information. You'll be comfortable navigating complexity, managing competing demands, and operating with a high level of confidentiality.

This is a fast-paced environment, so we're looking for someone who is organised, technology savvy and curious to learn AI tools such as Co-Pilot. You will be highly responsive and comfortable thinking on your feet, with the ability to adapt quickly as priorities shift. You'll bring structure, clarity and pace to a high-volume, complex environment-ensuring the CPO can operate effectively and focus on the highest priorities

What you'll be doing:

• Partnering closely with Global Reward Director to manage a complex and fast-changing diary across multiple time zones, ensuring time is aligned to key priorities
• Managing inbox and communications, driving clear prioritisation, responsiveness and follow-up across a high volume of requests
• Acting as a key coordination point for Group Reward across the People function, CEO Office and wider leadership team
• Building strong relationships across the EA network
• Supporting preparation for meetings, ensuring materials are clear, structured and aligned to a highly visual working style
• Coordinating senior forums and leadership meetings, ensuring meetings and forums are well prepared, coordinated and followed up effectively
• Handling highly confidential information with discretion and sound judgement
• Supporting the organisation of key leadership events, offsites and internal engagement initiatives
• Working closely with the Chief of Staff and senior People leadership team to ensure alignment across priorities and workstreams
• Help the Reward team coordinate priorities and key project deliverables

What you'll need:

• Experience supporting C-suite or equivalent leaders within a large, global organisation
• A credible, professional approach, with confidence operating at senior levels and representing the office effectively
• Strong digital and AI awareness (e.g. tools such as Copilot), supporting a senior leader who relies on clear, well-structured outputs
• The ability to think ahead, anticipate needs and make sound decisions in a fast-paced and often ambiguous environment
• Experience working within a corporate or CEO Office / ExCo environment is advantageous
• Strong communication skills, with the ability to build effective relationships across all levels
• Excellent organisation and attention to detail, with the ability to prioritise at pace
• Discretion and sound judgement when handling sensitive information
• A proactive, adaptable approach, with the ability to manage competing demands
• A collaborative mindset, working effectively within a wider EA network

Who you are:

You're open : We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic : We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We