Executive Assistant

Andsimple; Greater London; Hybrid; GBP 42,000 - 66,000; Full time

Benefits offered by this job

Modern central London office

Job summary

Vivid Capital, a boutique private wealth management firm based in London, is seeking an exceptional Executive Assistant to support partners across operational and investment functions. This role requires strong organisation, initiative and discretion within a fast-paced environment.

You will coordinate calendars, meetings, investor briefs and board records, while assisting with fundraising, governance and documentation. A modern central London office and competitive salary are offered.

Qualifications

• Excellent organisational and time management skills.
• Outstanding written and verbal communication.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities simultaneously.
• Calm, professional approach under pressure.
• High levels of discretion and integrity.
• Proficient in Microsoft Office and productivity tools.

Responsibilities

• Manage calendars, travel and meeting schedules for the partners.
• Coordinate meetings with clients, founders, advisers and investment partners.
• Prepare presentations, briefs, and investment documentation.
• Assist with investor communications and correspondence.
• Organise board meetings and maintain records and action points.
• Support fundraising processes and transaction administration.
• Liaise with lawyers, accountants and external service providers.
• Monitor priorities across projects and meet deadlines.
• Handle confidential information with discretion.
• Improve internal processes and administrative systems as the firm grows.
• Assist with office operations and occasional event coordination.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Attention to detail

Prioritisation

Discretion & integrity

MS Office & productivity tools

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Executive AssistantLocation: London, United KingdomEmployment Type: Full-Time

Vivid Capital is a boutique private wealth management and investment firm based in London. We work with a select group of high-net-worth individuals and families, helping them manage their wealth through carefully considered private investments and specialist funds.

We're looking for an exceptional Executive Assistant to support our partners across both the operational and investment sides of the business. This is a varied role suited to someone who enjoys working in a fast-paced, high-trust environment where organisation and initiative are highly valued.

Key Responsibilities

• *Manage the calendars, travel and meeting schedules of the firm's partners.*
• *Coordinate meetings with clients, founders, advisers and investment partners.*
• *Prepare presentations, meeting packs, briefs and investment documentation.*
• *Assist with investor communications and correspondence.*
• *Organise board meetings and maintain accurate records and action points.*
• *Support fundraising processes and transaction administration.*
• *Liaise with lawyers, accountants, trustees and external service providers.*
• *Monitor priorities across multiple projects and ensure deadlines are met.*
• *Handle confidential information with absolute discretion.*
• *Help improve internal processes and administrative systems as the firm grows.*
• *Assist with office operations and occasional event coordination.*

About You

You will be highly organised and naturally proactive. You should be someone who enjoys creating order, anticipates what's needed before being asked and takes pride in delivering work to a consistently high standard.

We're looking for someone who has:

• *Previous experience as an Executive Assistant, Personal Assistant or Office Manager, ideally within finance, investment, professional services or a family office.*
• *Excellent organisational and time management skills.*
• *Outstanding written and verbal communication.*
• *Strong attention to detail.*
• *The ability to manage multiple priorities simultaneously.*
• *A calm, professional approach under pressure.*
• *High levels of discretion and integrity.*
• *Confidence using Microsoft Office, Outlook, Excel, PowerPoint and modern productivity tools.*
• *A proactive mindset and willingness to take ownership of responsibilities.*

Desirable Experience

• *Experience in one or more of the following would be advantageous:*
• *Private equity, venture capital or wealth management.*
• *Family office or private client environments.*
• *Investor relations or fundraising support.*
• *Corporate governance and board administration.*
• *CRM systems and document management platforms.*

What You'll Receive

• *The opportunity to work closely with experienced investors and entrepreneurs.*
• *Exposure to private investments, venture capital and family office operations.*
• *A collaborative, small-team environment where your contribution has real impact.*
• *Competitive salary based on experience.*
• *Opportunities for professional development as the business grows.A modern central London office.*

Why Join Vivid Capital?

We're building the kind of investment firm where conviction guides investment decisions and clients work directly with the people making them.

As our Executive Assistant, you will sit at the centre of that business, helping ensure our partners, clients and advisers receive the thoughtful, personal service that defines Vivid Capital.

If you are highly organised, naturally proactive and looking to build your career in a boutique investment environment, we'd love to hear from you.