Executive Assistant

QBE Europe; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

30 days holiday

Flexible working

Pension – employer contributions 10%

Private medical insurance

Family friendly policies

Short term remote work abroad

Cycle-to-Work

Job summary

QBE Europe in London is seeking an Executive Assistant to support senior leaders within a fast-paced, international division. You will manage complex diaries, coordinate time-zone operations and act as a trusted point of contact for stakeholders.

You’ll prepare high-quality materials, enable decision-making and contribute to events, travel and ad-hoc projects while embracing flexible and inclusive ways of working.

Qualifications

• Experience supporting c-suite executives in a dynamic environment.
• Proven ability to coordinate across multiple time zones.
• Strong organisational skills and attention to detail.
• Proficient use of Outlook, Word, Excel and PowerPoint.
• Experience with external vendors, events and hospitality.

Responsibilities

• Partner with senior leaders to provide proactive executive support in a global setting.
• Manage busy diaries across multiple time zones and resolve clashes.
• Serve as trusted contact for internal and external stakeholders with discretion.
• Triage inboxes and manage approvals in line with policies.
• Coordinate end-to-end travel arrangements and itineraries.
• Prepare meeting materials, agendas and briefing packs.
• Provide project support including research and data collection.
• Organise meetings, events and offsites with stakeholders and follow-up actions.
• Support planning and execution of key company events and hospitality.
• Monitor financial or operational information and flag issues timely.
• Collaborate with EA community and provide cover when needed.

Skills

Diary management

Multitasking

Communication

Time zones coordination

Outlook & Office tools

Tools

Outlook

Word

Excel

PowerPoint

Job description

Primary Details

Time Type: Full timeWorker Type: Employee

Executive Assistant

Permanent

London / Hybrid

Role Highlights

• This is a London based role with hybrid working.
• This role offers the opportunity to partner closely with senior leaders in a global organisation, providing trusted, high ‑ impact executive support in a fast ‑ paced and international environment.

About QBE

At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch.

We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner.

What if you could have a positive impact – at work and in the world? As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind.

Having the right to work in the UK is a requirement for this role.QBE may consider sponsorship at its discretion.

The Opportunity

We are delighted to be recruiting an Executive Assistant supporting the C hief Marketing & Comm unications Officer and Chief Transformation Officer within our International Division .

This is an opportunity to step into a highly visible Executive Assistant role, supporting senior leaders with a n I nternational remit at the heart of QBE. Working in a fast ‑ paced environment, you’llplay a key role in enabling effective decision‑making, strong collaboration and seamless day‑to‑day team operations.

You’ll be trusted to use your judgement, anticipate needs and bring structure to complexity, while building relationships across time zones and Global QBE teams. The role offers variety, influence and the chance to grow your impact as a true partner to senior leadership, supported by flexible and inclusive ways of working.

Your new role

• Partner with senior leaders to provide proactive, high-quality executive support, helping them focus on strategic priorities and outcomes in a complex, global environment.
• Manage busy and frequently changing diaries across multiple time-zones, thoughtfully prioritising commitments and resolving clashes with care and clarity.
• Act as a trusted first point of contact for a wide range of internal and external stakeholders, handling interactions with professionalism, discretion and confidence.
• Triage inboxes and manage approvals on behalf of the Executive, ensuring requests are progressed promptly, in line with QBE policies, and escalating issues where needed.
• Support Senior Leaders in managing and responding to administrative approval requests, ensuring alignment with internal policies.
• Coordinate end‑to‑end travel arrangements, creating well‑planned itineraries that balance business needs, preparation time and wellbeing.
• Prepare clear, high‑quality meeting materials, including agendas, briefing packs and correspondence, ensuring Executives are well-informed and supported.
• Provide administrative and ad-hoc project support, including research, data collection and basic analysis, particularly for leadership meetings, offsites and briefings.
• Organise executive meetings, team events and offsites, managing logistics, stakeholders and follow‑up actions to a consistently high standard.
• Play a critical part in planning, organizing, and executing key company events and corporate hospitality, that strengthen customer, team and colleague engagement.
• Monitor relevant financial or operational information, such as monthly cost centre reporting, and flag potential issues in a timely and constructive way.
• Manage department invoices, expenses and approvals, working closely with Procurement, Finance and wider business stakeholders to ensure compliance with internal processes.
• Build collaborative relationships with other Executive Assistants and support teams, providing cover or guidance when required and contributing to a supportive EA community.

About You

• Experience supporting c-suite executives in a dynamic environment, within a global organisation.
• Proven experience working across multiple time zones and confidence coordinating diaries, meetings and priorities internationally.
• Strong organisational skills and attention to detail, enabling the management of competing demands and changing priorities effectively.
• Confident using digital tools such as Outlook, Word, Excel and PowerPoint to organise information and prepare professional materials. Use of Co-Pilot to support research.
• Experience working with external vendors, venues, and service providers.
• Previous experience supporting corporate hospitality, events and project co-ordination a plus.
• The ability to remain calm and adaptable under pressure, particularly during busy or time‑critical periods, using sound judgement to prioritise effectively.
• Experience working within financial services or a similarly regulated environment is important, bringing an understanding of pace, confidentiality and governance standards.

Benefits

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

• 30 days holiday a year with the option to buy up to 2 additional days.
• Flexible working -balancing work and life is important so our flexible working opportunities are open to all, this can include part‑time, job share and compressed hours.
• Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.
• Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.
• Family friendly policies – we offer 26 weeks leave at full pay regardless of gender identity, sexual orientation or how you become a parent.
• Short term remote work abroad –you can request up to 20 days per year to work remotely from certain locations abroad.
• Sustainable investing – we believe sustainable integration is important for long term financial, environmental, and social outcomes. Our pension strategy supports our net‑zero goal to achieve year‑on‑year reductions in carbon footprint, by investing more in green businesses than the broader market, so your savings are looking after the planet's future, as well as your own.
• Cycle-to-Work – benefit from regular exercise whilst making your commute greener and cheaper, select and bike and/or accessories up to the value of £5,000.

To find out more visit our Rewarding our people - QBE European Operations

Awards & Recognition

We value our employee’s experience with us and are proud to have been recognised for the following awards:

• General Insurer of the Year 2026 at the British Insurance Awards
• Winner of Excellence in Diversity, Equity & Inclusion Award 2025 at the Insurance Business Australia Awards for our Respect@QBE program
• Insurance Post British Insurance Awards 2025: Winner: Commercial Lines Insurer of the Year, Winner: Reinsurer of the Year - QBE Re, Winner: ESG, Diversity, Equity and Inclusion Initiative of the Year, Winner: Insurance Personality of the Year - Chris Wallace, Executive Director UK insurance
• AXCO Global Insurance Awards 2024 Winner: Network Management of the Year
• Insurance Business UK 5-Star Cyber Awards 2024: QBE rated as a 5-Star Cyber Insurer
• UK IT Industry Awards 2023 Winner: Green Technology Innovation of the Year
• Working Dads Employer Awards 2023 Winner: Parental Policies Award
• Insurance Post British Insurance Awards 2023: QBE rated as a 5-Star Employee

You can view all our awards here

Equal Employment Opportunity

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.