Executive Assistant

Barclays; Glasgow; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company is seeking an experienced Executive Assistant to support senior stakeholders in Glasgow. This role requires adept management of complex priorities, diary management across time zones, and handling confidential information. The ideal candidate will have strong organizational and communication skills, thrive in a hybrid working setup, and build rapport with stakeholders remotely. The position offers a contract for 6 months with various benefits.

Benefits

Pension Plan

Holiday Pay

Employee Assistance Programme

Discounts at High Street Shops

Qualifications

• Previous experience as an Executive Assistant or Personal Assistant in a corporate environment.
• Proven ability to manage multiple diaries and stakeholders.

Responsibilities

• Provide high-level diary management across multiple time zones.
• Coordinate travel arrangements and expenses, including international travel.

Skills

Organizational Skills

Communication Skills

Confidentiality Management

Diary Management

Remote Working

Tools

Microsoft Office

Expense Systems

Job description

Executive Assistant

Location: Glasgow

Length: 6 Months

PAYE only

Overall purpose of the role:

This role supports 3–4 senior stakeholders at MD and Director level (final structure to be confirmed). The position requires a confident, experienced EA who is adept at juggling complex priorities and working independently, particularly in a hybrid setup where many stakeholders are based outside of Glasgow.

Key Accountabilities

• Provide high-level diary management across multiple time zones

• Anticipate scheduling conflicts and proactively manage shifting priorities

• Handle sensitive and confidential information within a controlled environment

• Coordinate travel arrangements and expenses, including international travel when needed

• Build strong virtual working relationships with senior stakeholders across locations

• Prepare documents, manage communications, and support meeting preparation and follow-up

• Collaborate with internal teams and external partners with professionalism and discretion

Key Skills:

• Previous experience as an Executive Assistant or Personal Assistant in a large corporate, legal, or financial services environment

• Proven ability to manage multiple diaries and stakeholders with competing demands

• Strong working knowledge of Microsoft Office tools

• High integrity and proven experience managing confidential information

• Exceptional organizational and communication skills

• Comfortable working remotely with London-based stakeholders; ability to build rapport virtually is key

• Experience with expense systems (e.g., Concur) is a plus, but not essential

• Experience handling travel logistics is helpful but not mandatory

About Barclays

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group.

Values

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measures and rewards the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it.

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals.

Hybrid Working

Barclays is currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Barclays is flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. Barclays also has a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances

Your Benefits

As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrolment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.