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Executive Assistant

Staffscanner

Glasgow

On-site

GBP 35,000 - 40,000

Full time

15 days ago

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Job summary

An established industry player in healthcare is seeking a proactive HR & Recruitment Advisor to support executive leadership. In this role, you will manage essential administrative tasks, including calendar management, travel arrangements, and communication on behalf of the executive team. Your organizational skills and attention to detail will drive efficiency and contribute to a dynamic workplace culture. Join a team dedicated to making a difference in the healthcare sector, where your contributions will have a meaningful impact on business growth and leadership success.

Benefits

Company Pension

Qualifications

Proven experience as a Personal Assistant or similar administrative role.
Ability to handle confidential information with discretion.
Strong organizational and multitasking skills.

Responsibilities

Manage calendars and schedule appointments for executives.
Coordinate travel arrangements and prepare itineraries.
Assist with meeting preparations and document management.

Skills

Organizational Skills

Communication Skills

Multitasking

Discretion

Project Coordination

Education

CIPD Foundation

Workplace First Aid Training

Tools

Microsoft Office Suite

CRM Systems

Direct message the job poster from Staffscanner

HR & Recruitment Advisor - Staffscanner, Healthcare Industry, Foundation CIPD, Workplace First Aid Trained

Job Overview

As a Personal Assistant, you will play a vital role in supporting the executive team by managing administrative, planning, and project management tasks. Your primary responsibility is to alleviate the workload on the Director and COO, allowing them to focus on strategic decision-making, business growth, and leadership.

Why Join Us?

At Staffscanner, we care about making a difference. Our team is composed of experts in the healthcare sector who bring experience and dedication. We welcome individuals who are proactive, detail-oriented, and motivated to contribute to a dynamic work environment. We take pride in our roles, continually striving for improvement, and maintaining excellence in everything we do.

Key Responsibilities

Calendar and Schedule Management: Manage the Director’s and COO’s calendars, schedule appointments, meetings, and conferences, and coordinate with internal and external stakeholders to optimize schedules.
Travel Arrangements: Arrange travel, including booking flights, accommodations, ground transportation, and preparing itineraries, ensuring cost-effectiveness and alignment with preferences.
Communication and Correspondence: Handle incoming emails, phone calls, and written communications on behalf of executives. Prioritize messages, draft responses, and ensure timely communication.
Meeting Support: Assist with meeting preparations, including scheduling, agenda creation, document preparation, and minute-taking. Follow up on action items to ensure productivity.
Information Management: Organize and manage sensitive and confidential information, maintaining files, databases, and records securely.
Research and Analysis: Conduct research, gather data, and prepare reports or presentations on various topics, summarizing findings and providing recommendations.
Project Coordination: Assist with project management by tracking progress, meeting deadlines, and facilitating communication among team members.
Relationship Management: Maintain positive relationships with internal and external stakeholders, including clients, board members, senior leaders, and employees.
Administrative Support: Handle administrative tasks such as expense management, invoice processing, preparing presentations, and managing office logistics.

Your Contribution

Your role is essential in driving efficiency and success within the company by supporting executive leadership, managing key administrative functions, and ensuring smooth operations. Your attention to detail and organizational skills will contribute to maintaining a structured and productive workplace.

Experience / Qualifications

Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Ability to handle confidential information with discretion.
Proficiency in Microsoft Office Suite and other relevant software.
Experience in project coordination and planning.
Familiarity with CRM systems and office management tools.

Job Types: Full-time

Pay: £35,000 - £40,000 per year

Additional Pay:

Company pension

Schedule:

Monday to Friday

Reference ID: Personal Assistant

Seniority level

Seniority level
Not Applicable

Employment type

Employment type
Full-time

Job function

Job function
Administrative, Strategy/Planning, and Project Management
Industries
Hospitals and Health Care, Staffing and Recruiting, and Public Health

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