Executive Assistant 37.5hrs per week 5 over 7 days flexible

TN United Kingdom; Glasgow; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company is looking for a highly motivated Executive Assistant to support the CEO. This role demands exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. You will manage schedules, communications, and key administrative functions, enabling the CEO to focus on strategic priorities. Ideal candidates will have over three years of experience and strong interpersonal skills.

Qualifications

• 3+ years of experience as an Executive Assistant.
• Ability to work independently and make sound decisions under pressure.

Responsibilities

• Support the CEO in various businesses and personal work.
• Manage the CEO’s calendar and schedule meetings.
• Act as a liaison between the CEO and the executive leadership team.

Skills

Organizational Skills

Time Management

Communication

Interpersonal Skills

Tools

Microsoft Office Suite

Job description

Job Description

Key Responsibilities:

• Support the CEO in her various businesses, charity, and personal work
• Manage the CEO’s calendar, including scheduling internal and external meetings
• Coordinate meetings and offsite events
• Screen and prioritize calls and correspondence on behalf of the CEO
• Prepare meeting agendas, briefing materials, presentations, and reports
• Track and manage tasks, follow-ups, and deadlines for the CEO
• Act as a liaison between the CEO and the executive leadership team, staff, partners, and clients
• Handle confidential and sensitive information with discretion
• Support special projects and initiatives as assigned by the CEO

About The Role

We are seeking a highly motivated and well-organized Executive Assistant to directly support our CEO. This role requires a proactive individual who thrives in a dynamic, fast-paced environment, can anticipate needs, solve problems independently, and maintain a high level of professionalism and discretion. You will play a critical role in enabling the CEO to focus on strategic priorities by managing schedules, communications, and key administrative functions.

Qualifications:

• 3+ years of experience as an Executive Assistant
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite
• Ability to work independently and make sound decisions under pressure
• High degree of professionalism, discretion, and judgment
• Strong interpersonal skills with a service-oriented mindset

Skills Needed

People

About The Company

Company Culture

Desired Criteria:

• Proficiency with Microsoft Office Suite
• High degree of professionalism, discretion, and judgment
• Comfort with working flexible hours based on the CEO's schedule and travel

Required Criteria:

Closing Date: Tuesday 27th May, 2025