Legal Secretary

Confidential; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Competitive benefits package

Job summary

Birchrose Associates represents a respected law firm in London seeking a Legal Secretary to support its busy Property team. The role involves comprehensive legal secretarial duties, diary and travel management, and assisting with property transactions and Land Registry matters.

The position is full-time and permanent, with hours from 9:30am to 5:30pm, Monday to Friday. A minimum of one year’s law-firm experience is required, with Property/Real Estate support preferred.

Qualifications

• At least 1 year of administrative experience in a law firm.
• Experience supporting a Property/Real Estate team (desirable).

Responsibilities

• Provide legal secretarial support: document production, file management, billing, file opening and closing, and general administrative tasks.
• Manage diaries/meetings/travel, client communications and internal coordination.
• Assist with property transactions and post-completion tasks (e.g., SDLT, Land Registry).
• Handle Land Registry processes and respond to requisitions using the Digital Registration Service.
• Assist with property searches and documentation preparation.
• Coordinate with Partners, Fee Earners and senior Secretaries.
• Support financial processes: draft invoices, monitor WIP and assist with debt management initiatives.

Job description

Birchrose Associates is proud to be representing a highly regarded law firm based in London, which is seeking a Legal Secretary to join its property team.

The Firm

Our client, a respected and well-established law firm based in London, is looking for a Legal Secretary to provide high-quality support within its busy Property team.

The Opportunity

The successful Legal Secretary will provide administrative and secretarial support to a team of fee earners within a busy Property team. Duties to include:

• - Provide comprehensive legal secretarial support, including document production, file management, billing, file opening and closing, and general administrative support
• - Manage diaries, meetings, travel arrangements, client communications and internal coordination to ensure an efficient service for the team
• - Support property transactions by assisting with post-completion matters, including Stamp Duty Land Tax returns, Land Registry applications, notices of transfer and completion payments
• - Handle Land Registry processes, responding to requisitions and using the Digital Registration Service
• - Assist with commercial and residential property searches and preparing documentation
• - Work closely with Partners, Fee Earners, Department EAs and Senior Secretaries
• - Provide support with financial processes, including drafting invoices, monitoring WIP and assisting with debt management initiatives

This Legal Secretary position is a full-time, permanent role, working Monday - Friday 9:30am- 5:30pm.

Requirements

• - At least a year's administrative experience in a law firm (essential)
• - Experience supporting a Property / Real Estate team (desired)

Vacancy Highlights

• - Hybrid working
• - Competitive benefits package

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.