Executive Assistant

Knightsbridge Recruitment; City Of London; On-site; GBP 65,000 - 95,000; Full time

Job summary

A leading international telecommunications company in Central London is seeking a Senior Executive Assistant to support its CEO and CFO, providing high-level administrative and coordination support.

The role requires 7+ years' experience at board level, exceptional organisational skills, and flexibility to travel; you will manage complex calendars, travel, meetings, minutes, and events.

Qualifications

• 7 years' experience as an Executive Assistant for a large international company CEO or Managing Partner at an investment firm
• Executive-level administration
• Accessible outside hours, particularly when the CEO and CFO are travelling
• Strong stakeholder management skills with experience engaging senior internal and external stakeholders
• Excellent organisational, planning, and prioritisation skills with a structured and proactive approach
• High attention to detail with the ability to manage multiple competing priorities effectively
• Event planning and delivery
• You will have the opportunity to travel with the CEO and CFO likely twice a year, for approx. 1 week
• Excellent Microsoft Office skills

Responsibilities

• Supporting the CEO and CFO through comprehensive diary, travel, and administrative management.
• Managing complex schedules, meetings, and engagements across multiple time zones.
• Coordinating end-to-end travel arrangements, including flights, accommodation, visas, and travel documentation.
• Preparing, formatting, and distributing executive-level presentations and meeting materials.
• Organising and supporting board, executive, and management meetings, including minute-taking and action tracking.
• Managing expenses and corporate card submissions using internal systems.
• Leading the planning and delivery of internal and external events, including board meetings and leadership offsites.
• Managing event logistics, suppliers, budgets, and on-site coordination.

Skills

Diary management

Meetings coordination

Stakeholder management

Travel planning

Microsoft Office

Tools

Microsoft Office

Job description

A leading international telecommunications company is seeking an experienced Senior Executive Assistant to support its young, dynamic CEO and CFO at its head office in Central London.

This is a role for a senior, experienced Executive Assistant who has ideally supported at the board level in a large international corporate or PLC. The candidate will play a pivotal role in providing high-level administrative, organisational, and coordination support to enable the effective running of executive activities, meetings, and events.

This company offers excellent and extensive benefits and has a supportive social culture.

The role:

• Supporting the CEO and CFO through comprehensive diary, travel, and administrative management.
• Managing complex schedules, meetings, and engagements across multiple time zones.
• Coordinating end-to-end travel arrangements, including flights, accommodation, visas, and travel documentation.
• Preparing, formatting, and distributing executive-level presentations and meeting materials.
• Organising and supporting board, executive, and management meetings, including minute-taking and action tracking.
• Managing expenses and corporate card submissions using internal systems.
• Leading the planning and delivery of internal and external events, including board meetings and leadership offsites.
• Managing event logistics, suppliers, budgets, and on-site coordination.

Requirements for the Role:

• 7 years' experience as an Executive Assistant for a large international company CEO or Managing Partner at an investment firm
• Executive-level administration
• Accessible outside hours, particularly when the CEO and CFO are travelling
• Strong stakeholder management skills with experience engaging senior internal and external stakeholders.
• Excellent organisational, planning, and prioritisation skills with a structured and proactive approach.
• High attention to detail with the ability to manage multiple competing priorities effectively
• Event planning and delivery
• You will have the opportunity to travel with the CEO and CFO likely twice a year, for approx. 1 week
• Excellent Microsoft Office skills