Executive Assistant

Hudson RPO; City of Edinburgh; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

25 days’ holiday plus 8 public holidays

4% employer pension contribution

Medicash Health Cashback Plan

Life Assurance

Group Income Protection

Laptop and mobile phone allowance

Season ticket loan

Cycle to Work Scheme

One paid volunteering day per year

Wellbeing Day each year after your first anniversary

Job summary

A leading staffing and recruiting company is seeking a highly organised and discreet Bi-lingual Executive Assistant to support the Managing Director and Sales leadership. This role offers a dynamic environment where you will manage executive operations, coordinate meetings, and handle confidential information. Ideal for someone who thrives in fast-paced settings and enjoys being part of a high-performing team. A competitive benefits package is included.

Qualifications

• Exceptional support to the Managing Director and Sales leadership.
• Ability to manage multiple priorities with a calm and proactive approach.

Responsibilities

• Manage diary and email for the MD and Sales Leadership.
• Coordinate meetings, events, and travel logistics.
• Prepare high-quality reports and presentations.

Skills

Organisational Skills

Communication

Attention to Detail

Proactive Approach

Trustworthiness

Education

Second Language (Romanian, Dutch or German)

Tools

MS Office

Job description

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Job Title: Bi-lingual Executive Assistant to the Managing Director & Sales

Location: Manchester / Edinburgh

Start Date: Immediate

Contract Type: Full-time, Temp to Permanent

Reports to: Managing Director

Overview

We are seeking a highly organised and discreet Executive Assistant to provide exceptional support to the Managing Director and Sales leadership. You will act as a trusted partner, ensuring that executive and commercial operations run smoothly. This is a fantastic opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys being at the heart of a high-performing team.

Key Responsibilities

1. Provide comprehensive diary and email management for the MD and Sales Leadership.
2. Coordinate meetings, events, and travel (domestic and international), including itineraries and logistics.
3. Prepare high-quality reports, presentations, agendas, and minutes.
4. Track and follow up on key actions, deadlines, and priorities on behalf of the MD.
5. Manage confidential information with discretion and professionalism.
6. Liaise with clients, suppliers, and stakeholders as the first point of contact when required.
7. Support with onboarding, communications, and internal processes across the sales function.
8. Handle ad hoc project work, reporting, and administration as required.

Key Skills & Experience

1. Highly organised with exceptional attention to detail.
2. Strong written and verbal communication skills.
3. Ability to manage multiple priorities with a calm and proactive approach.
4. Professional, discreet, and trustworthy.
5. Confident using MS Office (Outlook, PowerPoint, Excel).
6. Comfortable working independently and as part of a team.
7. Second language highly preferred - Romanian, Dutch or German.

Employee Benefits

You will be entitled to a competitive benefits package, including:

1. 25 days’ holiday plus 8 public holidays (pro-rata for start date; holiday year runs 01 Jan–31 Dec)
2. 4% employer pension contribution, matching 4% employee contributions (increases to 5% after probation for Band 3+)
3. Medicash Health Cashback Plan– covers employee, spouse & children
4. Life Assurance– 4x annual salary
5. Group Income Protection– 50% salary cover after 26 weeks' qualifying illness
6. Laptop and mobile phone allowance (£50/month if remotely based)
7. Season ticket loan
8. Cycle to Work Scheme
9. One paid volunteering day per year
10. Wellbeing Day each year after your first anniversary, increasing with service
11. Access to employee assistance services (including counselling, legal, and financial support)
12. Discounts on gym membership and eyecare vouchers

Additional Details

• Employment type: Full-time
• Industries: Staffing and Recruiting
• Seniority level: Not Applicable