Executive Assistant

GE HealthCare Voluson Ultrasound; Chalfont St Giles; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading medical technology company seeks a proactive Executive Assistant to support the CTO. Responsibilities include calendar management, meeting preparation, and liaising with stakeholders. The ideal candidate will have extensive experience, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• Experience in coordinating schedules and managing executive calendars.
• Ability to handle highly confidential information securely.
• Demonstrated resourcefulness in managing unforeseen events.

Responsibilities

• Coordinate CTO schedule and manage key priorities.
• Prepare presentations, reports, and meeting materials.
• Plan and organize business meetings, ensuring all logistics.

Skills

Organizational Skills

Communication

Problem Solving

Education

Proven experience in assisting executives

Tools

Outlook

Teams

PowerPoint

Excel

Job description

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Job Description Summary

Supporting the Chief Technology Officer (CTO) and Product Management Team. We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative support involving calendar management, travel coordination, meeting preparation, and acting as a liaison between executives and internal/external stakeholders.

In addition the EA will support the Product Management Team in various program related administrative activities.

GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Job Description

Roles and Responsibilities

• Proactively coordinate CTO schedule and effectively manage CTO’s calendar for meetings and key priorities.
• Prepare presentations, reports, spreadsheets, meeting minutes and other information materials, including follow up of actions.
• Plan, schedule and organize business meetings and travel itineraries, ensure the validity of visas and passports, prepare and reconcile expense accounts; process the CTO’s travel expenses.
• Establish and develop strong relationships with the other EA’s across the globe to achieve good coordination and effective activities planning.
• Organise large meetings (e.g. departmental meetings, project workouts), coordinating on- and/or off-site resources as required.
• Support the CTO and Product Management Team projects management and priorities and take charge of their follow-up to ensure that commitments are met within the allotted time.
  
  

Required Qualifications

• You have proven experience in assisting executives leading global international and diverse teams. You have experience of Outlook, Teams, PowerPoint and Excel.
• Organized, rigorous, you are also an excellent communicator (English oral and written).
• Proactively drives improvement of day-to-day activities while demonstrating a behaviour of thinking ahead of the curve. Engage and implement small continuous improvement projects.
• You like working transversally and have a very good relationship, which facilitates your daily exchanges. You know how to work methodically, analytically, and make decisions in ambiguous situations.
• Ability to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information.
  
  

Desired Characteristics

• You have extensive and proven experience as executive assistant in multinational companies and matrix organization.
• Strong organizational skills and a keen sense of detail and precision.
• Resourcefulness and flexibility to manage unforeseen events for example travel disruptions.
• Ability to set priorities and anticipate needs, make decisions in ambiguous situations and to balance workload with tight deadlines and change priorities in a rapidly changing environment.
• Experience in project management.
  
  

Inclusion and Diversity

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership – always with unyielding integrity.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration, and support.

Additional Job Description

Additional Information

Compensation Grade

PB1

Relocation Assistance Provided: No

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Medical Equipment Manufacturing

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