Executive Assistant to Chief Executive Officer

JR United Kingdom; Basildon; Remote; GBP 32,000 - 40,000; Full time

Job summary

A charity is seeking an Executive Assistant to support its CEO in a flexible and mission-driven role. Responsibilities include financial management, coordination of board activities, and liaising with various stakeholders, alongside embodying the charity's spirit in delivery and organization.

Benefits

3% employer pension contribution

Supportive and purpose-led team environment

Chance to shape the operational future of a global charity

Qualifications

• Experience managing CEO/MD diary is essential.
• Competency in fundraising and comfort with remote work.
• Ability to tailor communication styles for diverse groups.

Responsibilities

• Maintain financial processes and complete payroll.
• Manage CEO's diary and coordinate board meetings.
• Support HR processes and fundraising activities.

Skills

Organizational skills

Empathy

Problem solving

Coordination

Communication

Tools

Canva

Zoom

Teams

Job description

Social network you want to login/join with:

Executive Assistant to Chief Executive Officer, basildon

col-narrow-left

Client:

The True Athlete Project

Location:

basildon, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Views:

4

Posted:

04.06.2025

Expiry Date:

19.07.2025

col-wide

Job Description:

Executive Assistant to Charity CEO

NB: It is very likely we will close this early, on Wednesday 11.59pm BST instead of Friday 11.59pm BST, so please submit your application (following the instructions below) as soon as possible.

Role Profile

Flexible, remote, full-time (40 hours per week) - open to considering part time.

Three to six-month trial period (by agreement).

£32,000 per annum FTE (pro rated if part time), plus 3% employer pension contribution (Nest Pensions).

About The True Athlete Project (TAP)

TAP is pioneering force for good, revolutionising sport through an imaginative, mindfulness-based approach.

We’re a community of athletes, coaches, mindfulness teachers, policymakers, and sport for change practitioners. Together, we design programmes that help every child and young person to flourish.

We work at all levels of sport - with schools and community centres, as well as Olympic/Paralympic/Professional athletes and national/international federations.

We're a registered charity in both the United Kingdom and the United States.

View our website: www.thetrueathleteproject.org

Purpose of the EA Role

• To enable our CEO to grow the charity; 2. to ensure the organisation runs brilliantly.

Key Responsibilities

• Maintain up to date financial processes and information; invoices, payments, expenses, etc.
• Complete monthly payroll and pension contributions.
• UK and US financial management, including budgeting, forecasting, cash flow and reporting.
• Arrange meetings and support good diary management.
• Liaise with trustees and coordinate board meetings - including gathering information for board reports and minute taking.
• Manage background checks process (infrequent).
• Maintain central key documents database and support with statutory reporting requirements.
• Support HR processes including recruitment, contracts, ID and background checks and staff records.
• Support fundraising activities, including campaign coordination and gift aid submissions.
• Support creation of marketing materials, typically on Canva
• Other administration / coordination as required, including drafting and updating contracts and service level agreements, and sending materials to charity customers, partners and funders.

Doing Well Markers

• We receive feedback that our EA is “a TAP person”, embodies the spirit of TAP, and contributes to the feeling of a TAP family, which defines our charity.
• Diary management is driven by EA’s experience and confidence.
• CEO’s relationships are strengthened not weakened by having less interaction at the diary scheduling stage.
• Consistent error free financial administration, meeting scheduling, and public communications.
• CEO receives proactive requests and suggestions to take administrative and coordination tasks off CEO’s to-do list, and to improve systems and processes.
• CEO is less involved in readying trustees for board meetings and coordinating actions.
• CEO spends more time on high value projects and makes decisions based on information provided to him.
• The team is clicking, with good information flows, clarity and structure.

Person Requirements

• Empathetic and sensitive to the “customer journey”, including the ability to tailor tone and style as needed across the diverse groups we engage with
• Personally well organised and a structured planner
• Experience of managing CEO / MD diary
• Relationally open, warm and task (outcome) focused
• Proactive coordination - able to initiate and follow through
• Improvement oriented, with excellent problem solving skills
• Able to judge when to problem solve independently or when to ask for support and checks
• Adept at a range of situational responses - emails / phone / Zoom
• Takes responsibility for quality of written / financial checking output
• Comfortable remote working, using Zoom and Teams
• Proficient at using Canva
• Feels strongly motivated by the aims and values of TAP
• Experience in fundraising

What we offer:

• Supportive and purpose led team, all here because they embody the spirit of TAP.
• A chance to help shape the operational future and impact of a global charity.

Please send a C.V. and cover letter to TAP CEO, Sam Parfitt ([emailprotected] ) by 6th June, 2025. We may close the application period before that date if we find a suitable candidate. Due to the quantity of applications we have received through LinkedIn, we will only consider applications sent by email, per the above instructions.

If you require any accessibility assistance, please let us know by emailing [emailprotected] and we will be glad to provide support.

We are committed to nurturing a diverse and inclusive environment, and we encourage applications from all suitably qualified candidates, regardless of race, colour, gender, gender identity or expression, disability, religion/belief, sexual orientation or age.

The True Athlete Project is formed of two independent legal entities: The True Athlete Project (US), which is a 501(c)(3) non-profit organisation under US federal tax guidelines (EIN: 81-1063080), and The True Athlete Project Ltd (UK), which is a UK charity (charity no. 1198569).