Executive Assistant

TN United Kingdom; Birmingham; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen engagierten Executive Assistant, um den Präsidenten in Europa zu unterstützen. In dieser spannenden Rolle sind Sie verantwortlich für die Verwaltung komplexer Kalender, die Buchung von Reisen und die Unterstützung des Führungsteams. Sie werden eine Schlüsselrolle bei der Optimierung interner Prozesse spielen und sicherstellen, dass der Präsident die bestmögliche Unterstützung erhält. Diese Position bietet die Möglichkeit, in einem hybriden Arbeitsumfeld zu arbeiten, was Flexibilität und eine ausgewogene Work-Life-Balance ermöglicht. Wenn Sie proaktiv, detailorientiert und bereit sind, in einem dynamischen Umfeld zu arbeiten, ist dies die perfekte Gelegenheit für Sie.

Qualifications

• Erfahrung in der Unterstützung von Führungskräften in einem dynamischen Umfeld.
• Fähigkeit, Prioritäten effektiv zu managen und Beziehungen aufzubauen.

Responsibilities

• Verwaltung komplexer Kalender und Planung für den Präsidenten.
• Buchung von Reisen und Unterkünften für den Präsidenten und das Team.
• Unterstützung des EU-Führungsteams bei der Organisation von Meetings.

Skills

Erfahrung als EA zu einem CEO oder Senior Leader

Beziehungsaufbau mit Kollegen

Fortgeschrittene Excel- und analytische Fähigkeiten

Ressourcenschonung und Entscheidungsfindung

Proaktive Kommunikation

Job description

As the Executive Assistant to the President for Europe, you will be responsible for a varied scope of duties with the ultimate aim of providing an exemplary organized service and logistical support to the President. We are looking for a resourceful and dutiful EA to ensure a faultless administrative service so that the President can make the best use of their time.

This role can be offered on a hybrid basis, working 3 days a week from our European HQ in Erdington.

1. Partner with the President to develop and maintain an in-depth understanding of their activities and proactively plan the associated resources and support required.
2. Coordinate complex diary management and scheduling, ensuring necessary actions and resources are in place as needed.
3. Book travel and accommodation requests for the President and occasionally for other team members.
4. Produce and print documents and presentations for the President, including prioritizing legal documents requiring signatures.
5. Liaise with strategic partners to facilitate meetings, business actions, and updates.
6. Provide support to the EU Leadership Team, including organizing the weekly EULT meetings and tracking actions.
7. Take minutes in meetings and track actions.
8. Process expenses.
9. Identify opportunities for creating efficiencies within internal processes.
10. Perform ad-hoc duties as required by the President.
11. Maintain multiple streams of communication within a matrix, global corporate environment.

What are we looking for?

To be considered for this role, we seek candidates with the following skills and experience:

• Experience as an EA to a CEO or senior leader.
• Ability to build relationships with colleagues and contacts at all levels.
• Advanced Excel and analytical skills with excellent attention to detail.
• Resourcefulness, good judgment, and decision-making skills.
• Proactive, communicative, and effective at managing work priorities.

Claire's is an equal opportunity employer committed to diversity, equity, and inclusion. We encourage applications from all underrepresented groups, including those with disabilities. We will accommodate applicants' needs upon request throughout the recruitment process. Please inform us of any required accommodations.