Executive Assistant

Sense; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Opportunity for training and development

Group Personal Pension scheme

Generous annual leave entitlement

Job summary

A leading charity organization in Birmingham is seeking an Executive Assistant to support senior leaders by managing complex diaries, preparing briefings, and coordinating meetings. The ideal candidate will have strong organizational and communication skills, experience with senior level support, and proficiency in Microsoft Office tools. This full-time role offers the chance to make a significant impact in a dynamic and mission-driven environment.

Qualifications

• Proven experience supporting senior leaders; charity experience beneficial.
• Exceptional organisation and time management abilities.
• Effective communication skills, both written and spoken.

Responsibilities

• Manage complex diaries and plan for key milestones.
• Prepare high-quality briefings, agendas, and reports.
• Coordinate meetings with internal and external stakeholders.

Skills

Organisational skills

Communication skills

Emotional intelligence

Attention to detail

Proactive mindset

Time management

Tools

Microsoft Teams

Outlook

Word

Excel

PowerPoint

SharePoint

Zoom

Job description

Overview

Sense is seeking a confident, highly organised executive assistant to support both our Chief Social Change Officer (CSCO) and Chief Fundraising and Marketing Officer (CFMO). This is a rare opportunity to work closely with two senior leaders shaping the future of social change, campaigns, and income generation.

You’ll play a vital role behind the scenes—helping to deliver high-profile campaigns, build strong stakeholder relationships, and drive forward key change initiatives. If you’re proactive, detail-focused, and great at juggling priorities, this could be your perfect next step.

About the Role

This is a dual role, with your time split between the two leaders, though this will flex around peak periods. You will be responsible for supporting the chief officers behind two fast-paced portfolios:

• Managing complex diaries and forward-planning around key milestones.
• Preparing high-quality, accessible briefings, agendas, presentations, and reports.
• Coordinating meetings and events with internal and external stakeholders, including campaign partners, funders, media, and policy groups.
• Recording minutes and tracking actions, decisions, and deadlines.
• Maintaining smooth communication and prioritising what needs executive attention.
• Supporting budget tracking and processing invoices.
• Keeping projects on track - monitoring risks, progress, and cross-organisational activity.
• Continuously improving systems, processes, and ways of working to increase efficiency.

This role is varied, fast-moving, and ideal for someone who thrives in a dynamic environment with a social mission.

What you'll bring

We’re looking for someone with:

• Proven experience supporting senior leaders (Director or C-suite); charity or public sector experience is a plus.
• Outstanding organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Emotional intelligence and strong interpersonal skills.
• High attention to detail and ability to remain calm under pressure.
• A proactive, solution-focused mindset.
• Confidence using Microsoft Teams, Outlook, Word, Excel, PowerPoint, SharePoint and Zoom.
• A commitment to equality, diversity and inclusion in both internal and external interactions.

About Sense

We believe that every disabled person should have the opportunity to connect with others and be included in the world. We use our knowledge and expertise to deliver personalised, creative and flexible support at every stage of life. Sense is proud to be a disability confident leader.

Working at Sense can be incredibly rewarding; we offer the opportunity to work in a large, diverse and successful charity where people can develop their skills, knowledge and careers in a supportive and flexible environment. We provide excellent training and development, the opportunity to join our Group Personal Pension scheme, and a generous annual leave entitlement.

To apply

Please use the link below to complete your application. Managers will use your application to shortlist candidates for interview; in relation to the Personal Specification. Therefore, it is very important you complete this section thoroughly. We would recommend that you read the job description and person specification before applying.

Please note to avoid disappointment, we advise you to submit your application as soon as possible as we reserve the right to close posts at any time.

No agency submissions please: any submissions without prior authorisation from the Sense Recruitment Team will be treated as our own and as such no fee will be payable.

If you require any further assistance, please contact the Recruitment Team on 0121 415 6735 or [e-mail]

Sense is committed to safeguarding and promoting the welfare of vulnerable children and adults and expects all employees to share this commitment. Therefore, all offers of employment, where appropriate, are subject to a DBS check; level dependent on the nature of the role.

For this role we particularly welcome applications from candidates from underrepresented ethnic minority backgrounds and candidates with disabilities. Sense is committed to equality of opportunity, and to promoting and celebrating the diversity of staff, volunteers and the people we work with. Everyone's contribution is valued and we ensure they're given the opportunity to realise their potential. We welcome applications from talented people from all sections of the community who share our values and belief that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential. For more information please visit: https://www.sense.org.uk/jobs/equality-diversity-and-inclusion-in-recruitment/

Key details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative, General Business, and Strategy/Planning
• Industries: Non-profit Organizations, Nursing Homes and Residential Care Facilities, and Retail