Personal Assistant - Hybrid

Vanrath; Belfast City District; On-site; GBP 25,000 - 31,000; Full time

Job summary

Vanrath is recruiting a highly organised Personal Assistant in Belfast to provide confidential executive support to a senior leader in a fast-paced environment. You will manage diaries, travel, and communications while producing reports, agendas and minutes.

The role requires 2+ years in PA/EA or 3+ years relevant experience, strong MS Office skills, and excellent organisational and communication abilities. This is a full-time, Belfast-based position with a supportive organisation.

Qualifications

• GCSE English & Maths (or equivalent) with 2+ years' PA/EA experience, or 3+ years' relevant experience.
• Previous diary management experience supporting senior management.
• Strong Microsoft Office skills (Word, Excel, PowerPoint & Outlook).
• Excellent organisational, communication and prioritisation skills.
• Professional, proactive and able to work independently in a fast-moving environment.

Responsibilities

• Provide high-level PA and administrative support to a senior executive.
• Manage complex diaries, meetings, travel and correspondence.
• Act as a key point of contact, prioritising enquiries and coordinating communications.
• Prepare reports, presentations, agendas and meeting minutes.
• Support projects, monitor actions and ensure deadlines are met.
• Maintain accurate records while handling sensitive information with complete confidentiality.

Skills

Diary management

Organisational skills

Communication

Independent work

Education

GCSE English & Maths

A-Levels or equivalent

ECDL

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Opportunity

VANRATH are delighted to be recruiting for a highly organised Personal Assistant to join a well-established organisation in Belfast. This is an excellent opportunity to provide confidential executive support to a senior leader within a fast-paced, values-led environment.

The Role

• Provide high-level PA and administrative support to a senior executive.

• Manage complex diaries, meetings, travel and correspondence.

• Act as a key point of contact, prioritising enquiries and coordinating communications.

• Prepare reports, presentations, agendas and meeting minutes.

• Support projects, monitor actions and ensure deadlines are met.

• Maintain accurate records while handling sensitive information with complete confidentiality.

The Person

• GCSE English & Maths (or equivalent) with 2+ years' PA/Executive Assistant experience, or 3+ years' relevant experience.

• Previous diary management experience supporting senior management.

• Strong Microsoft Office skills (Word, Excel, PowerPoint & Outlook).

• Excellent organisational, communication and prioritisation skills.

• Professional, proactive and able to work independently in a fast-moving environment.

Desirable

• A-Levels or equivalent.

• ECDL (or similar qualification).

• Experience producing minutes and drafting formal correspondence.

• Previous experience supporting senior leadership teams.

What's on Offer

• Salary: £25,000 - £30,500.

• Full-time, permanent opportunity.

• Belfast-based with an established and supportive organisation.

• Excellent opportunity for an experienced PA looking to progress their career.