Care Coordinator

Orpheus; Godstone; Hybrid; GBP 26,000 - 35,000; Full time

Job summary

The Orpheus Centre in Godstone, Surrey, is seeking a Care Coordinator to provide essential administrative and organisational support to the Care department. You will work closely with the Head of Care and teams to maintain records, coordinate audits and reporting, and assist with projects and events across the organisation.

This full-time role offers a permanent contract and the chance to grow within a supportive, values-driven organisation that serves young disabled adults through arts-based

Qualifications

• Minimum of 5 GCSEs (or equivalent), including Maths and English.
• Strong administrative experience.
• Excellent IT skills, particularly Microsoft Word, Excel and Outlook.
• Outstanding organisational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to the Care team and wider organisation.
• Organise meetings and accurately record minutes.
• Manage annual holiday planning administration.
• Maintain electronic records, databases and filing systems.
• Support the administration of student records and assessment processes.
• Coordinate and monitor audit schedules, including medication, risk assessment, daily note audits and QA cycles.
• Produce reports and maintain data accuracy.
• Support Care team projects and departmental initiatives.
• Liaise with internal departments and external stakeholders.
• Assist with events including Open Days, induction events and other activities.
• Support the organisation of extracurricular activities (Act2).
• Ensure safeguarding, GDPR and organisational policies are followed.

Skills

Administrative experience

Organisational skills

Written communication

Verbal communication

MS Word

Excel

Outlook

Education

GCSEs including Maths and English

Tools

Office 365

Job description

About the role

As Care Coordinator, you will play a vital role in supporting the smooth operation of our Care department. Working closely with the Head of Care and wider teams, you will provide comprehensive administrative and organisational support, maintain accurate records, coordinate audits and reporting processes, and assist with projects and events across the organisation.

This is an excellent opportunity for someone with strong administration skills who is looking to develop their career within a supportive and values-driven organisation.

Location: Godstone, Surrey

Salary: £30,000 per annum

Hours: Full-time, 35 hours per week / 52 weeks per year. Hours may be altered on occasions according to the needs of the curriculum and organisation
Contract: Permanent

Key responsibilities

• Provide administrative support to the Care team and wider organisation
• Organise meetings and accurately record minutes
• Manage annual holiday planning administration
• Maintain electronic records, databases and filing systems
• Support the administration of student records and assessment processes
• Coordinate and monitor audit schedules, including:
  • Medication audits
  • Risk assessment audits
  • Daily note audits
  • Quality assurance cycles
• Produce reports and maintain data accuracy
• Support Care team projects and departmental initiatives
• Liaise with internal departments and external stakeholders
• Assist with events including Open Days, induction events and other activities
• Support the organisation of extracurricular activities (Act2)
• Ensure compliance with safeguarding, GDPR and organisational policies

What we're looking for

• Minimum of 5 GCSEs (or equivalent), including Maths and English
• Strong administrative experience
• Excellent IT skills, particularly Microsoft Word, Excel and Outlook
• Outstanding organisational skills and attention to detail
• Strong written and verbal communication skills
• Ability to build positive relationships with young adults with disabilities and learning difficulties
• Proactive and solution-focused approach
• Ability to work effectively as part of a multidisciplinary team
• Knowledge of GDPR requirements
• Experience working in a health and social care environment
• Knowledge of Management Information Systems (MIS)
• Previous experience in a dedicated administration or coordination role
• A warm and friendly, working environment
• A rewarding role where your work makes a real difference
• Ongoing training and professional development and opportunities to develop new skills and progress your career
• Supportive and collaborative working environment
• The chance to be part of an organisation dedicated to empowering young adults
• Being part of an ambitious organisation entering a period of exciting growth.

Join us in making a lasting difference in the lives of young disabled people through the power of the arts.

Safeguarding and Equality

Orpheus is committed to safeguarding and promoting the welfare of young people. All posts are subject to anenhanced Disclosure and Barring Service (DBS) check and satisfactory references. This post is classed as having a high degree of contact with vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.

As part of our safer recruitment process and in line withKeeping Children Safe in Education 2026, online searches may be undertaken as part of due diligence.

We are an equal opportunities employer and welcome applications from all sections of the community.

In order to be considered you must be eligible to work in the UK.

The Orpheus Centre is proud to be a disability confident employer.

We have made a positive commitment to employing disabled people. Reasonable adjustments will be made to the recruitment procedure as required in consultation with the applicant to ensure no-one is disadvantaged because of their disability. If a disabled person is selected for a position, reasonable adjustments will be made to the workplace, including premises and equipment, work duties and practices or policies, as appropriate. All disabled applicants who meet the minimum criteria for the role as set out in the role profile and person specification will be considered for interview.

As a Disability Confident Employer, we are:

• Challenging attitudes towards disability
• Increasing understanding of disability
• Removing barriers to disabled people and those with long-term health conditions
• Ensuring that disabled people have the opportunities to fulfil their potential and realise their aspiration

Minimum of 5 GCSEs (or equivalent), including Maths and English; Strong administrative experience; Excellent IT skills, particularly Office 365; Outstanding organisational skills & attention to detail; Strong written & verbal communication skills