Executive Administrator

eTeach UK Limited; Godstone; On-site; GBP 25,000 - 31,000; Full time

Job summary

The Orpheus Centre in Godstone, Surrey is seeking an Executive Administrator to provide high-level support to our Board of Trustees, Senior Management Team and Governance Manager. You will coordinate meetings, manage documentation and ensure key processes run smoothly in a senior environment.

Ideal candidates have at least 3 years' experience, strong minute-taking, excellent Microsoft Office skills, and a discreet, proactive approach to governance tasks.

Qualifications

• 3+ years in EA or senior administration role.
• 1Experience supporting boards or senior leaders.
• Excellent minute-taking and written communication.
• Strong organisational and time-management abilities.
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint).
• Ability to handle confidential information discreetly.

Responsibilities

• Coordinate Board, committee and SMT meetings.
• Prepare agendas, papers and meeting documentation.
• Take accurate minutes and maintain action logs.
• Support diary management and administrative coordination.
• Draft correspondence, reports and presentations.
• Maintain governance records and trustee information.
• Support trustee recruitment, induction and training.
• Coordinate policy reviews and maintain policy records.
• Manage confidential records, archiving and filing.
• Build relationships with trustees and external stakeholders.

Skills

Executive support

Diary management

Minute taking

Communication

Time management

Tools

Microsoft Office

Job description

Are you an exceptionally organised administrator who thrives on keeping things running smoothly behind the scenes? We're looking for a proactive and highly organised Executive Administrator to provide first-class support to our Board of Trustees, Senior Management Team and Governance Manager. This is a fantastic opportunity for an experienced administrator who enjoys working at a senior level, coordinating meetings, managing important documentation, and ensuring key organisational processes run efficiently.At the Orpheus Centre, we empower young disabled adults to develop independence through the arts. Our values of being joyful, bold, inclusive, resilient and determined underpin everything we do.Salary: £28,000 per annumHours: Full-time (35 hours per week / 52 weeks per year) Part-time/job share consideredLocation: Godstone, SurreyContract: PermanentImportant information regarding visa sponsorshipPlease note that the Orpheus Centre is not a licensed sponsor organisation and therefore is unable to offer visa sponsorship for this role. Applicants must already have the legal right to live and work in the UK for the duration of their employment.

What you'll be doing

• Coordinating Board, committee and Senior Management Team meetings
• Preparing agendas, papers and meeting documentation
• Taking accurate minutes and maintaining action logs
• Supporting senior leaders with diary management and administrative coordination
• Drafting correspondence, reports and presentations
• Maintaining governance records, trustee information and committee documentation
• Supporting trustee recruitment, induction and training activities
• Coordinating policy reviews and maintaining policy records
• Managing confidential records, archiving and filing systems
• Building positive working relationships with trustees, senior leaders and external stakeholders

What we're looking for

• At least 3 years' experience in an Executive Assistant, senior administration or similar role
• Experience supporting senior leaders, boards or committees
• Excellent minute-taking and written communication skills
• Strong organisational and time-management abilities
• Excellent knowledge of Microsoft Office, including Outlook, Excel and PowerPoint
• The ability to work with highly confidential information discreetly and professionally
• Outstanding attention to detail and accuracy
• A proactive, solutions-focused approach to work
• Experience supporting governance functions, trustees, charities or educational organisations would be advantageous

Why join us

At Orpheus, you'll be joining a passionate organisation that makes a genuine difference to the lives of young disabled adults. You'll work alongside dedicated colleagues in a supportive environment where your organisational skills and professionalism will directly contribute to the success of our students and the wider organisation.

Safeguarding & Inclusion

The Orpheus Centre is committed to safeguarding and promoting the welfare of vulnerable young adults. All posts are subject to an enhanced Disclosure and Barring Service (DBS) check and satisfactory references. This post is classed as having a high degree of contact with vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.As part of our safer recruitment process and in line with Keeping Children Safe in Education 2026, online searches may be undertaken as part of due diligence.We are proud to be an equal opportunities employer and welcome applications from all backgrounds. We value difference and are committed to creating an inclusive, respectful and supportive workplace.In order to be considered you must be eligible to work in the UK.

Disability Confident Leader

The Orpheus Centre is proud to be a Disability Confident Leader and is committed to providing an inclusive and accessible recruitment process. As part of the Disability Confident scheme, we offer an interview to disabled applicants who meet the minimum criteria for the role, as set out in the person specification. This does not mean that all disabled applicants will automatically be invited to interview, but it does ensure that disabled applicants who demonstrate that they meet the essential requirements are given the opportunity to show their skills, experience and abilities at interview.

• Challenging attitudes towards disability
• Increasing understanding of disability
• Removing barriers to disabled people and those with long-term health conditions
• Ensuring that disabled people have the opportunities to fulfil their potential and realise their aspiration

No agencies please.