Executive Administrative Assistant

Coherent Corp.; Glasgow; On-site; GBP 30,000 - 46,000; Full time

Benefits offered by this job

Competitive base salary

Employer-supported pension

Health & wellbeing programmes

Life and income-protection

Flexible-working

Learning and development

Employee recognition & share options

Job summary

Coherent Corp. in Glasgow is seeking an Executive Administrative Assistant to support the EVP Industrial and enable senior leaders to operate effectively in a fast-paced, international environment.

You will coordinate complex diaries and travel, organise leadership meetings and events, and support executive visitors while ensuring priorities move forward with discretion and professionalism.

Qualifications

• Experience providing executive support to senior leaders in large or international organisations.
• Proficient in managing complex diaries, international travel, meetings and expenses.
• Strong proficiency with Microsoft Office and modern digital tools.

Responsibilities

• Provide comprehensive administrative support to the EVP Industrial office.
• Coordinate complex global diaries and travel for senior leaders.
• Organise leadership meetings and events.
• Support executive visitors and ensure priorities progress.
• Maintain confidentiality and exercise discretion in communications.

Skills

Executive support

Diary management

Travel coordination

Microsoft Office

Communication

Time management

Discretion

Independent work

Emotional intelligence

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

ChatGPT

LinkedIn

Project management tools

Job description

Job Description

Coherent is a global leader in photonics, developing advanced laser, optical and materials technologies that enable semiconductor manufacturing, AI infrastructure, advanced communications and precision industrial applications worldwide.

Coherent is a global leader in photonics, developing advanced laser, optical and materials technologies that enable semiconductor manufacturing, AI infrastructure, advanced communications and precision industrial applications worldwide.

Executive Administrative Assistant – Industrial

We are looking for an accomplished Executive Administrative Assistant to join our Industrial business group headquarters in Glasgow. This is a varied and visible position supporting the EVP Industrial office and helping senior leaders operate effectively in a fast-paced, international environment.

Working closely with the Executive Business Partner, you will coordinate complex global diaries and travel, organise leadership meetings and events, support executive visitors and ensure important priorities continue to move forward.

What You’ll Be Doing

You will provide comprehensive administrative support to the EVP Industrial office and help senior leaders operate effectively in a fast-paced, international environment.

Your Responsibilities Will Include

• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
• Sound judgement and a proven ability to handle sensitive information with integrity and discretion
• A proactive, solutions-focused approach and excellent attention to detail
• The confidence to work independently, make informed decisions and progress tasks with minimal supervision
• High emotional intelligence, professionalism and a collaborative working style

What You’ll Bring

• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
• Sound judgement and a proven ability to handle sensitive information with integrity and discretion
• A proactive, solutions-focused approach and excellent attention to detail
• The confidence to work independently, make informed decisions and progress tasks with minimal supervision
• High emotional intelligence, professionalism and a collaborative working style

This position provides access to highly confidential commercial, financial, organisational and people-related information. Success will depend on consistently demonstrating exceptional integrity, professionalism and discretion, while building the trust and confidence of senior leaders, colleagues and external stakeholders.

What We Offer

Our benefits vary by country and role. Depending on your location, your package may include:

• Competitive base salary and annual incentive eligibility
• Employer-supported pension or retirement provision
• Health, wellbeing and employee-assistance programmes
• Life and income-protection benefits
• Flexible-working arrangements, where compatible with the role
• Learning and professional-development opportunities
• Employee recognition and share programmes

Our ICARE Values

• Integrity – Create an environment of trust
• Collaboration – Innovate through the sharing of ideas
• Accountability – Own the process and the outcome
• Respect – Recognise the value in everyone
• Enthusiasm – Find a sense of purpose in work

Application and Selection

Current employees who wish to apply should submit a cover letter detailing their interest in the position and how their skills and experience align with the requirements of the role.

If you require an adjustment or accessibility accommodation at any stage of the recruitment process, please contact [e-mail] . We are committed to providing an inclusive and accessible recruitment experience

we welcome applications from people of all backgrounds.

Join us and help shape the technologies that connect, inform and transform our world.

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!