Commercial Executive Assistant

OMEGA, Inc.; Malvern; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Benefits Package

Hybrid work model (2 days in office)

Job summary

Malvern Panalytical is seeking a Commercial Executive Assistant in Malvern, Worcestershire on a 12 month fixed term contract. The role is hybrid with a minimum of two days in the office and provides a competitive salary plus benefits.

You will support senior leaders across the Commercial organisation, manage complex calendars and travel, prepare materials for meetings, and coordinate cross-functional initiatives.

Qualifications

• Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines effectively.
• Ability to work independently with minimal supervision while maintaining a proactive approach.
• Excellent planning, coordination, and time management skills.
• Proficient with digital tools and office technologies.
• Excellent written and spoken English.

Responsibilities

• Managing complex calendars, meetings, and changing priorities for Commercial Executive Management Team members.
• Coordinating domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Organising meetings, customer visits, leadership visits, workshops, and commercial events.
• Preparing presentations, documents, agendas, and supporting materials for executive meetings.
• Coordinating expense claims and supporting approval processes for leaders and their teams.
• Acting as a key point of contact for internal stakeholders and supporting communications on behalf of executives.
• Following up on actions, approvals, and requests to ensure timely completion.
• Providing cover and support for the Business Operations Executive Assistant when required and collaborating with the wider Executive Support team.

Skills

Calendar management

Travel coordination

Executive support

Event planning

Stakeholder communication

Discretion & confidentiality

Tools

Microsoft Office

Job description

Commercial Executive Assistant Job Type: Full time - 12 month fixed term contract Location: Malvern, Worcestershire (Hybrid, minimum 2 days per week in the office) Role Benefits: Competitive Salary + Benefits Package and more Become part of making the impossible possible.

About the role

As a Commercial Executive Assistant, you will provide proactive, high-quality support to senior leaders across our Commercial organisation, including the VP Sales & Applications, VP Marketing & Communications, and VP Customer Services. Working closely with executive stakeholders, you will play a critical role in ensuring the smooth operation of day-to-day activities, managing priorities, coordinating complex schedules, and supporting key business initiatives. This role combines executive support, stakeholder coordination, event planning, and operational administration. You will be a trusted partner to senior leaders, helping them maximise their effectiveness while maintaining professionalism, discretion, and attention to detail at all times.

What you'll be doing

• Managing complex calendars, meetings, and changing priorities for Commercial Executive Management Team members
• Coordinating domestic and international travel, including flights, accommodation, transportation, and itineraries
• Organising meetings, customer visits, leadership visits, workshops, and commercial events
• Preparing presentations, documents, agendas, and supporting materials for executive meetings
• Coordinating expense claims and supporting approval processes for leaders and their teams
• Acting as a key point of contact for internal stakeholders and supporting communications on behalf of executives
• Following up on actions, approvals, and requests to ensure timely completion
• Providing cover and support for the Business Operations Executive Assistant when required and collaborating with the wider Executive Support team

About you

• Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role
• Strong organisational skills with the ability to manage multiple priorities and deadlines effectively
• Ability to work independently with minimal supervision while maintaining a proactive approach
• Excellent planning, coordination, and time management skills
• Strong communication skills with excellent written and spoken English
• High levels of discretion and experience handling sensitive and confidential information
• Proficient with digital tools and office technologies
• A collaborative team player who builds positive relationships across all levels of the organisation
• Flexible in approach, with the ability to accommodate occasional early starts or late finishes when required

What's in it for you

Join a global organisation where collaboration and innovation drive success Work closely with senior commercial leaders and gain exposure to strategic business activities Be part of a supportive and collaborative executive support network Develop your skills through ongoing learning and professional development opportunities Enjoy a comprehensive and competitive rewards package designed to support your wellbeing, growth, and success #LI-CS2

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials. We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction. We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia. We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. In 2025, Spectris acquired Micromeritics as part of Malvern Panalytical.

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials. We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction. We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia. We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. In 2025, Spectris acquired Micromeritics as part of Malvern Panalytical.

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials. We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction. We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia. We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. In 2025, Spectris acquired Micromeritics as part of Malvern Panalytical.

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials. We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction. We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia. We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive.