Executive Admin & Meetings Support Officer

Fusion People; Bovey Tracey; On-site; GBP 16,000 - 23,000; Full time

Job summary

Fusion People is seeking a diligent Business Support Officer to join a small, busy team providing professional administrative support to officers and Members of the Authority. You will help run meetings, reception, and day-to-day business, and cover the PA to the Chief Executive when required.

Based in Bovey Tracey, you will support agendas, minutes, document management, and public website uploads while ensuring smooth operation of offices and events.

Qualifications

• Experience in an office/administrative setting.
• Experience preparing agendas and reports, and taking minutes.
• Reception experience and/or excellent customer service skills.
• Excellent IT skills with Word, Excel, Outlook, Teams, PowerPoint and Access.

Responsibilities

• Prepare agendas and take minutes for the Authority and committees.
• Produce, file and share documents electronically using ICT/office systems.
• Upload agendas, reports and minutes to the public website.
• Run reception and greet visitors; handle enquiries.
• Manage incoming/outgoing mail and deliveries.
• Assist with hospitality and event organisation.
• Maintain the corporate contacts database.
• Provide diary/secretarial support when covering the PA to the Chief Executive and Leadership Team.
• Support FOI, EI Regulations and subject access requests.
• Order and stock staff uniforms; monitor inventory.
• Collect and report performance data for Leadership Team and Audit & Governance meetings.
• Be the admin contact for externally funded projects and other key programmes.
• Work across other corporate support functions when needed.
• Follow safety procedures and report incidents.

Skills

Reception experience

Customer service

Numeracy and literacy

GCSE level

Education

GCSE A-C / Level 4+

ECDL / CLAIT

Tools

Word

Excel

Outlook

Teams

PowerPoint

Access

Job description

Fusion People is seeking a diligent Business Support Officer to join a small, busy team providing professional administrative support to officers and Members of the Authority. You will help run meetings, reception, and day-to-day business, and cover the PA to the Chief Executive when required.

Based in Bovey Tracey, you will support agendas, minutes, document management, and public website uploads while ensuring smooth operation of offices and events.