Exclusive Events Coordinator - Premium Experiences

FIA Formula E; City Of London; Hybrid; GBP 32,000 - 50,000; Full time

Benefits offered by this job

Health Cash Plan

Birthday day off

Wellbeing leave

Hybrid role

Cycle to Work

Job summary

Formula E is seeking a proactive Events & Premium Experiences Coordinator to support pre-event planning, client communications, ticket fulfilment, and financial tracking from our London HQ. This hybrid, hands-on role combines admin precision with creative flair.

The fixed-term contract runs through November 2027, with benefits including 25 days leave, health initiatives, and opportunities to extend for race events.

Qualifications

• Experience in the live events industry with customer service background.
• Strong organisational and time-management skills with attention to detail.
• Excellent communication and interpersonal skills for client and partner interactions.

Responsibilities

• Plan, coordinate and deliver on-track and off-track events for Formula E teams and partners.
• Lead exclusive experiences (Electric Laps, Grid Walks, Garage Tours, Race Control Tours) including logistics and guest communications.
• Coordinate end-to-end client journey: quotations, inquiries, requirements, delivery, and invoicing.
• Prepare and maintain planning materials, briefing documents and schedules for internal and external stakeholders.
• Raise and track purchase orders, monitor expenditure, and support budget reporting.

Skills

Live events experience

Organisational skills

Client communication

Budget & PO management

IT proficiency

Tools

Event portals

CRM systems

Job description

Formula E is seeking a proactive Events & Premium Experiences Coordinator to support pre-event planning, client communications, ticket fulfilment, and financial tracking from our London HQ. This hybrid, hands-on role combines admin precision with creative flair.

The fixed-term contract runs through November 2027, with benefits including 25 days leave, health initiatives, and opportunities to extend for race events.