Exams Operations Coordinator – Evenings

The Methodist Church in Britain; Lewes; On-site; GBP 18,000 - 24,000; Full time

Job summary

Havant and South Downs College is seeking an Examinations Assistant to manage admin tasks around examinations, from entries and results to room setup. The role involves handling queries, supporting invigilators, and preparing certificates throughout the year.

Ideal candidates will have at least two years of administrative experience, be proficient with databases, and hold a level 2 in English and Maths. Evening hours during peak periods may be required.

Qualifications

• English and Mathematics at level 2.
• Customer service qualification, or relevant experience.
• At least 2 years' administrative experience.
• Experience with databases and data entry systems.

Responsibilities

• Process exam entries on the computerised system and meet deadlines.
• Liaise with candidates, parents, and staff on exam matters and rules.
• Assist invigilators in setting up rooms, including evenings and access arrangements.
• Set up rooms for online exams and dispatch results to students and course managers.
• Receive and check exam papers, bundle scripts, and manage attendance registers.
• Notify candidates and guide them to information on entries and results.
• Prepare and dispatch certificates throughout the year.

Skills

Excel

Word

Communication

Customer service

IT skills

Education

Level 2 English and Maths

Customer service qualification

Tools

Database systems

Job description

Havant and South Downs College is seeking an Examinations Assistant to manage admin tasks around examinations, from entries and results to room setup. The role involves handling queries, supporting invigilators, and preparing certificates throughout the year.

Ideal candidates will have at least two years of administrative experience, be proficient with databases, and hold a level 2 in English and Maths. Evening hours during peak periods may be required.