Exams Officer – Secondary School – Maidstone

Marchant Recruitment; Maidstone; On-site; GBP 26,000 - 34,000; Full time

Job summary

Wayman Education is partnering with a secondary school in Maidstone to recruit an experienced Exams Officer. The role focuses on coordinating all examinations, ensuring proper entries and deadlines, and liaising with boards, teachers and staff to ensure smooth exam cycles.

The successful candidate will manage timetables, invigilator allocation, and secure handling of materials while maintaining confidentiality and high standards of accuracy throughout the examination process.

Qualifications

• Experience in examinations, school administration or a similar organisational role.
• Strong attention to detail and excellent administrative skills.
• Confident using databases, spreadsheets and Microsoft Office applications.
• Experience with examination management systems would be advantageous.
• Calm under pressure, highly organised and able to maintain confidentiality.
• Good communication skills and ability to work with staff, pupils and external organisations.

Responsibilities

• Coordinate administration and coordination of internal and external examinations across the school.
• Register pupils for examinations and maintain accurate candidate records.
• Ensure entries are submitted within deadlines and liaise with examination boards.
• Prepare examination timetables, organise rooms and seating arrangements, and coordinate invigilators.
• Ensure examination materials are securely stored and distributed before and during periods of examinations.
• Prepare examination documentation and communicate arrangements to pupils and staff.
• Support collection and secure return of completed scripts and maintain accurate records after exams.

Skills

Examinations coordination

Database & spreadsheet handling

Attention to detail

Communication

Tools

Microsoft Office

Examination management systems

Job description

Exams Officer - Secondary School - Maidstone

Location: Maidstone, Kent

Start Date: As soon as possible

Contract Type: Full-time, Permanent

Salary: Competitive, dependent on experience

School Information

Wayman Education is working with a Secondary School in Maidstone to recruit an experienced and organised Exams Officer. The school is looking for someone who can coordinate examinations effectively and ensure all examination processes are managed accurately and in line with relevant regulations.

The successful candidate will work closely with senior leaders, teachers, administrative staff and external examination bodies to ensure pupils are properly entered for examinations and that all arrangements are in place throughout the examination cycle.

The Role

The Exams Officer will take responsibility for the administration and coordination of internal and external examinations across the school.

The role will involve registering pupils for examinations, maintaining accurate candidate records and ensuring entries are submitted within the relevant deadlines. The successful candidate will liaise with examination boards, resolve administrative queries and keep up to date with examination requirements and procedures.

The Exams Officer will prepare examination timetables, organise rooms and seating arrangements and coordinate the allocation of invigilators. They will ensure examination materials are securely stored and distributed appropriately before and during examination periods.

The position will also involve preparing examination documentation, communicating arrangements to pupils and staff and ensuring examination sessions are conducted in accordance with regulations. Following examinations, the successful candidate will support the collection and secure return of completed scripts and maintain accurate records.

The role will require excellent organisation, particularly during busy examination periods, as well as the ability to manage multiple deadlines simultaneously.

Requirements

The ideal candidate will have previous experience in examinations, school administration or a similar organisational role. Strong attention to detail and excellent administrative skills are essential.

The successful applicant should be confident using databases, spreadsheets and Microsoft Office applications. Experience with examination management systems would be advantageous.

The school is looking for someone who is calm under pressure, highly organised and able to maintain confidentiality. Good communication skills and the ability to work with staff, pupils and external organisations are also important.

What the School Offers

This is an excellent opportunity to join a supportive secondary school in a specialist administrative role. The successful candidate will play an important part in ensuring pupils' examinations are organised efficiently and professionally.