Exams Officer

Coast and Vale Learning Trust; Otley; On-site; GBP 29,000 - 31,000; Full time

Job summary

Cottenham Village College is seeking an organised Exams Officer to join our supportive staff team. This full-time, permanent role starts September 2026 and offers responsibility for planning, administering and delivering exams across the college.

You will coordinate entries, timetables and invigilators, ensure JCQ compliance, maintain records and provide data to inform school improvement, with a strong focus on safeguarding and accurate data handling.

Qualifications

• Experience in administrative, data or examinations environment.
• Strong IT skills, including databases and Microsoft Office.
• Excellent organisational and time-management skills and ability to meet deadlines.
• Exceptional attention to detail and high level of accuracy.
• Strong analytical skills and ability to interpret and present data clearly.
• Excellent written and verbal communication skills.
• Ability to build positive working relationships with colleagues, students and external agencies.
• Proactive and solution-focused approach to work.
• Commitment to safeguarding and promoting the welfare of children and young people.

Responsibilities

• Coordinate all aspects of the examination and certification process.
• Administer examination entries and registrations with awarding organisations.
• Plan and oversee examination timetables throughout the academic year.
• Ensure procedures comply with awarding body regulations and JCQ requirements.
• Lead the operational delivery of examinations and supporting the smooth running of exam sessions.
• Manage and schedule the team of examination invigilators.
• Organise access arrangements and support for students with additional needs.
• Maintain accurate examination records and student data.
• Produce, analyse and report examination and assessment information to support school improvement.
• Prepare performance data for subjects, year groups, student cohorts and senior leaders.
• Support SLT by providing timely and accurate information to inform interventions, progress monitoring and student support strategies.
• Liaise effectively with staff, students, parents and external organisations on examination-related matters.

Skills

Administrative experience

Data handling

IT skills

Microsoft Office

Time management

Attention to detail

Data analysis

Communication skills

Relationship building

Problem solving

Tools

Databases

Microsoft Office

Job description

Exams Officer

Cottenham Village College
Full Time | Permanent | Start Date: September 2026
Actual Salary: £29,044 - £31,035 per annum

Be a vital part of student success at Cottenham Village College

We are seeking an organised, detail-oriented and highly professional Exams Officer to join our dedicated support staff team at Cottenham Village College. This is a fantastic opportunity for an individual who thrives on accuracy, enjoys working with data and systems, and takes pride in ensuring that every student has the opportunity to achieve their full potential.

About Cottenham Village College

Cottenham Village College is a thriving and inclusive secondary school located just north of Cambridge. Proudly part of Astrea Academy Trust, we are committed to providing an exceptional education that enables every student to achieve their ambitions. Our staff are united by a shared belief that all young people can succeed, and we work collaboratively to create a culture of high expectations, strong relationships and continual improvement. As a member of our team, you will be joining a supportive and forward-thinking school community where your contribution will make a real difference to students' outcomes. Based on college information held within Astrea Academy Trust records.

Key Responsibilities

As Exams Officer, you will play a pivotal role in the planning, administration and delivery of all internal and external examinations across the college. Responsibilities will include:

• Managing and coordinating all aspects of the examination and certification process.
• Administering examination entries and registrations with awarding organisations.
• Planning and overseeing examination timetables throughout the academic year.
• Ensuring all examination procedures comply with awarding body regulations and JCQ requirements.
• Leading the operational delivery of examinations and supporting the smooth running of exam sessions.
• Managing and scheduling the team of examination invigilators.
• Organising appropriate access arrangements and support for students with additional needs, including readers, scribes and other approved adjustments.
• Maintaining accurate examination records and student data.
• Producing, analysing and reporting examination and assessment information to support school improvement.
• Preparing performance data for subjects, year groups, student cohorts and senior leaders.
• Supporting the Senior Leadership Team by providing timely and accurate information to inform interventions, progress monitoring and student support strategies.
• Liaising effectively with staff, students, parents and external organisations on examination-related matters.

What We're Looking For

We are looking for someone who can bring strong organisational skills, attention to detail and a commitment to excellence. The successful candidate will ideally have:

• Experience of working in an administrative, data or examinations environment.
• Strong IT skills, including the ability to work confidently with databases and Microsoft Office applications.
• Excellent organisational and time-management skills, with the ability to manage competing priorities and meet strict deadlines.
• Exceptional attention to detail and a high level of accuracy.
• Strong analytical skills and the ability to interpret and present data clearly.
• Excellent written and verbal communication skills.
• The ability to build positive working relationships with colleagues, students and external agencies.
• A proactive and solution-focused approach to work.
• The ability to remain calm and professional during busy examination periods.
• A commitment to safeguarding and promoting the welfare of children and young people.

Why Join Us?

At Cottenham Village College, you will be part of a supportive and ambitious team dedicated to helping every student succeed. We offer excellent professional development opportunities, a collaborative working environment and the chance to make a significant impact on students’ educational outcomes.

Commitment to Safeguarding and EDI:

Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory background checks, including references and an enhanced DBS check. We value diversity and welcome applications from underrepresented groups. As a Disability Confident employer, we provide reasonable adjustments throughout the recruitment process to ensure all candidates can fully demonstrate their abilities.

In line with Part 7 of the Immigration Act 2016 and the statutory Code of Practice, the Trust requires all public-facing post holders to demonstrate fluent English. Within a school setting, this applies to all roles that involve direct or indirect interaction with pupils, parents, and members of the public.

Flexible Interview Dates:

We reserve the right to close this vacancy early, so don't miss out on this exciting opportunity. Please note that interview dates are flexible, and the academy reserves the right to interview shortlisted candidates during the application window.