Exams Officer: Data-Driven Exam Coordinator

Coast and Vale Learning Trust; Otley; On-site; GBP 29,000 - 31,000; Full time

Job summary

Cottenham Village College is seeking an organised Exams Officer to join our supportive staff team. This full-time, permanent role starts September 2026 and offers responsibility for planning, administering and delivering exams across the college.

You will coordinate entries, timetables and invigilators, ensure JCQ compliance, maintain records and provide data to inform school improvement, with a strong focus on safeguarding and accurate data handling.

Qualifications

• Experience in administrative, data or examinations environment.
• Strong IT skills, including databases and Microsoft Office.
• Excellent organisational and time-management skills and ability to meet deadlines.
• Exceptional attention to detail and high level of accuracy.
• Strong analytical skills and ability to interpret and present data clearly.
• Excellent written and verbal communication skills.
• Ability to build positive working relationships with colleagues, students and external agencies.
• Proactive and solution-focused approach to work.
• Commitment to safeguarding and promoting the welfare of children and young people.

Responsibilities

• Coordinate all aspects of the examination and certification process.
• Administer examination entries and registrations with awarding organisations.
• Plan and oversee examination timetables throughout the academic year.
• Ensure procedures comply with awarding body regulations and JCQ requirements.
• Lead the operational delivery of examinations and supporting the smooth running of exam sessions.
• Manage and schedule the team of examination invigilators.
• Organise access arrangements and support for students with additional needs.
• Maintain accurate examination records and student data.
• Produce, analyse and report examination and assessment information to support school improvement.
• Prepare performance data for subjects, year groups, student cohorts and senior leaders.
• Support SLT by providing timely and accurate information to inform interventions, progress monitoring and student support strategies.
• Liaise effectively with staff, students, parents and external organisations on examination-related matters.

Skills

Administrative experience

Data handling

IT skills

Microsoft Office

Time management

Attention to detail

Data analysis

Communication skills

Relationship building

Problem solving

Tools

Databases

Microsoft Office

Job description

Cottenham Village College is seeking an organised Exams Officer to join our supportive staff team. This full-time, permanent role starts September 2026 and offers responsibility for planning, administering and delivering exams across the college.

You will coordinate entries, timetables and invigilators, ensure JCQ compliance, maintain records and provide data to inform school improvement, with a strong focus on safeguarding and accurate data handling.