Exams Officer

Chorlton High School; Manchester; On-site; GBP 28,000 - 34,000; Full time

Job summary

Chorlton High School is seeking an Exams Officer to support the efficient administration and delivery of all internal and external examinations. You will work with Data and Exams teams and collaborate with teaching, pastoral and admin staff to ensure processes comply with awarding body regulations and accurate data management.

The role requires strong organisation, attention to detail and excellent communication skills to support students and staff across term-time operations and administrative

Qualifications

• Experience handling examination entries, timetabling and invigilation
• Strong attention to detail and accuracy in data handling
• Knowledge of GDPR and safeguarding requirements
• Excellent communication with staff, students and parents

Responsibilities

• Liaise with examination boards to ensure compliance with regulations and deadlines.
• Manage examination entries, amendments, withdrawals and late entries.
• Organise examination timetables, rooms, seating plans and invigilation arrangements.
• Maintain accurate records relating to examinations and assessment outcomes.
• Provide guidance to staff, students and parents regarding procedures.
• Assist in maintaining the school's MIS and data integrity.
• Produce routine reports for school leaders and staff including performance data and statutory returns.
• Assist with administration of pupil information, attendance and assessment records.
• Adhere to GDPR and data protection requirements when handling confidential materials.
• Undertake training to maintain knowledge of examination and data management requirements.
• Carry out other duties appropriate to grade of the post.

Skills

Exams administration

Data management

GDPR compliance

Communication

Organisation

Education

Experience in school administration

Tools

MIS

Job description

We currently have an exciting opportunity for an Exams Officer to join our fantastic team at Chorlton High School.

This is a Grade 6, full time post, working 35 hours per week, term time only plus 3 weeks including 5 INSET days. The pro-rata salary is £30,958 and the full-time equivalent is £34,237.

This is a fixed term role ending Easter 2028

To start once all pre-employment checks are complete

We’re looking for:

We’re seeking a highly organised and detail-oriented individual who thrives in a busy administrative environment. The successful candidate will have excellent communication skills and the ability to manage multiple priorities while maintaining a high level of accuracy. The successful candidate will provide operational support across both functions, helping to ensure examinations run smoothly and that student information is maintained accurately to support school improvement and achievement.

Main purpose of the role:

The Exams Officer will support the effective administration and delivery of all internal and external examinations within the school. The postholder will work closely with both the Data and Exams teams and work collaboratively with teaching, pastoral and administrative staff to ensure examination processes are compliant with awarding body regulations whilst contributing to the accurate management and analysis of student data.

Key responsibilities will include:

• Liaise with examination boards to ensure compliance with regulations and deadlines.
• Manage examination entries, amendments, withdrawals and late entries.
• Organise examination timetables, rooms, seating plans and invigilation arrangements.
• Maintain accurate records relating to examinations and assessment outcomes.
• Provide guidance to staff, students and parents regarding examination procedures.
• Assist in maintaining the school's Management Information System (MIS).
• Produce routine reports for school leaders and staff including student performance data and statutory returns and data submissions where required.
• Assist with the administration of pupil information, attendance and assessment records.
• Adhere to GDPR and data protection requirements when handling sensitive information, including secure handling and storage of examination papers and confidential materials.
• Undertake training and development to maintain knowledge of examination and data management requirements.
• Carry out any other duties appropriate to the grade of the post.

All school staff are expected to share the Trust’s commitment to safeguarding and promoting the welfare of children and young people. Specific safeguarding responsibilities are detailed in the attached job description.