Exams Officer

Castle School Education Trust; Frenchay; Remote; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Local Authority Pension Scheme

Family-friendly leave packages

Professional CPD opportunities

Job summary

Downend School is seeking an Exams Officer to oversee the professional administration and smooth delivery of all exams, ensuring JCQ and awarding body compliance. You will register students, manage exam materials securely and dispatch scripts, while recruiting and training invigilators and coordinating exam venues across the site.

You will communicate timetables and entries, support assemblies on regulations, and may handle additional admin tasks. A supportive school environment awaits.

Qualifications

• Strong IT skills including Microsoft Office and Google Suite.
• Experience in managing databases and complex data input.
• Excellent organisational skills with meticulous attention to deadlines.
• Personable communicator able to work with diverse stakeholders.
• Commitment to safeguarding and staying up-to-date with regulations.

Responsibilities

• Administer and deliver internal and external assessments in compliance with JCQ and awarding bodies.
• Register students for qualifications and manage secure handling of materials.
• Coordinate packaging and dispatch of exam scripts.
• Recruit and train external invigilators and supervise venues.
• Provide timetables and entries, support assemblies on exam rules.
• Assist with additional administrative tasks as needed.

Skills

Microsoft Office

Google Suite

Database management

Attention to detail

Clear communication

Job description

# Exams OfficerEmployer: Downend SchoolLocation: Downend, South GloucestershireContract Type: PermanentHours: Full Time, Term TimeSalary: PATH 6 £29,542 FTE. £25,931 proratedPosted: 12th October 2026Expires: 2nd November 2026 09:00 AMStart Date: As Soon As PossibleJob ID: 1579253* Share :* Print**Job title**: Exams Officer**Contract type**: Permanent**Hours**: 35 per week overall, with some weeks working more and others less.**Working week**: Term time + INSET + 4 additional days in the school holidays**Salary**: PATH 6 £29,542 FTE. £25,931 prorated**Location**: Downend School**About the role**You will be responsible for the professional administration and seamless delivery of all internal and external assessments, ensuring the school remains fully compliant with JCQ regulations and awarding body requirements at all times. This includes registering students for qualifications, managing the security and safe handling of all examination materials, and coordinating the packaging and dispatch of exam scripts. Beyond logistics, you will recruit and train a team of external invigilators and work closely with the site team to ensure all venues are accessible and fit for purpose. You will also serve as a key communicator, providing students with timetables and statements of entry and occasionally supporting assemblies to ensure they are confident with exam regulations. On occasion, you may also be asked to assist with other appropriate administrative tasks relevant to your role and capabilities.**About you*** You possess strong IT skills, including proficiency in Microsoft Office and Google Suite, and have experience in managing databases and complex data input.* You have excellent organisational skills and the ability to work with meticulous attention to detail while meeting strict deadlines accurately and at speed.* You are a personable communicator who can interact confidently with a wide range of stakeholders and remain calm and measured when dealing with high-pressure situations.* You are dedicated to safeguarding and promoting the welfare of young people and will take a proactive approach to keeping up to date in examination regulations.* You hold a good general standard of education. While experience in an educational environment is desirable, it is not essential.**About us**At Downend School we provide a safe, supportive and challenging learning environment that aims to inspire and empower young people to grasp opportunity; to reach their potential and excel; to develop responsibility and integrity and to respect themselves and others.We have a strong ethos based on our core PRIDE values of participation, respect, identity, determination and excellence. We set standards high and aim to nurture young people who are well equipped to become active and positive members of the school community and to develop the knowledge and skills necessary to succeed in a time of rapid change.We are proud of the care and support we offer our students. We strongly believe in the value of creating a friendly and caring school community where youngsters feel a sense of belonging and feel valued and respected. Happy and motivated students will flourish and become successful young people. Above all, Downend is a happy school.**We can offer you:*** A supportive trust and school community* Strong collaboration across the trust family of schools and access to a centralised team of specialists across all areas of school operations* A commitment to high‐quality CPD, with dedicated time and budget for your development* A values‐driven ethos where diversity, equity and inclusion are lived every day* Recognition of continuous service (modification order) to protect employment rights and entitlements* Local Authority Pension Scheme with generous employer contributions and death‐in‐service cover* Occupational sick pay to support you during illness or unexpected emergencies* Family‐friendly leave packages to help maintain a healthy work–life balanceIn order to apply for this role please complete an application form by **9am, Monday 2nd November.** Interviews will take place the week after the close date. Please let us know if you require any adjustments as part of the process.Further details and additional information about our school may be viewed on our website.Please know that depending on the number of applications received we may decide to close the advert early. If you do not hear from us by a week after the closing date then please assume that you have not been shortlisted for an interview. If you have previously applied for this role there is no requirement to apply again, all applications will be reviewed. We wish you all the best in your future and ask that you join our E-Teach Talent Pool so as to keep up to date with all of our latest current opportunities.*Join us in Providing a Great Education for Every Child**Pathway Trust is committed to equal opportunities and encourages applicants from all backgrounds and communities, as we recognise the importance and benefit this has for our students.*### AttachmentsExams Officer JDPathway Recruitment Pack### Safeguarding Statement:Pathway Trust is committed to safeguarding and promoting the welfare of children and young people. All roles across the trust have a varying level of responsibility for ensuring safeguarding practice, with some roles holding significant responsibility and involving working with children on a daily basis in regulated activity. Regardless of the level of responsibility and involvement in each role, we expect all staff, visiting professionals and volunteers to share this commitment.This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. Successful candidates will be required to provide a disclosure of any unspent convictions and cautions, as well as any spent convictions or cautions that are not \"protected\" (i.e., filtered) under the Amendments to the Exceptions Order 1975 (2013 and 2020). All appointments are subject to a comprehensive pre-employment checking process. This includes an Enhanced DBS check (including a Children’s Barred List check), satisfactory references, medical fitness, Right to Work in the UK, and where applicable, a prohibition from teaching/management check. In line with KCSIE guidance, we will also conduct online searches on all shortlisted candidates.Our full Recruitment and Selection policy is available on our website.