Exams Assistant

Notre Dame Catholic Sixth Form College; Leeds; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Free on-site car parking

Cycle to work scheme

On-site canteen

Job summary

Notre Dame Catholic Sixth Form College is seeking an ambitious, committed administrator to support all aspects of the College's day-to-day examinations service. The role involves coordinating exam entries, timetables and invigilation under JCQ rules, and providing proactive support to staff and students in a collaborative environment.

You will liaise with boards, manage exam materials securely and contribute to outcomes on results days, while maintaining high attendance, punctuality and

Qualifications

• Experience in an administration role within an education setting is desirable.
• Excellent communication and organisational skills.
• Ability to work as part of a team and independently.

Responsibilities

• Assist Examinations Manager with the annual exam schedule and provide admin support.
• Work with the exams team to organise external/internal exam series.
• Ensure JCQ guidelines and awarding body requirements are followed.
• Liaise with examination boards, staff and students for smooth exam operations.
• Prepare timetables, seating plans and invigilation logistics.
• Handle examination materials securely and accurately.
• Assist with results day administration and data returns to bodies.
• Answer enquiries professionally and maintain records.

Skills

Exam administration

Data entry

Communication

Teamwork

Job description

Applications from all faiths are welcomed The College is looking for an ambitious, intelligent and independent thinker who is capable of working well in a team and on their own initiative, with a keen interest in the administration of exams as a career. You must be a clear communicator, have an inquisitive mind and be able to develop good working relationships with colleagues. You will be supporting all aspects of the College's day-to-day exams service and as such will work with all cross-college staff. You should be pro‑active with a commitment to providing the highest quality service for our staff and students. It is vitally important for the efficient running of the College that the post holder maintains an excellent record of attendance and punctuality, is able to work as a member of a team, is flexible and is able to work under their own initiative. Key Duties and Responsibilities: This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the manager which are relevant to your role within the College to meet the overall College business needs:

• To assist the Examinations Manager in accordance with the annual College examinations schedule. To provide proactive and responsive administrative support to contribute to the successful, secure and professional delivery of an exemplary examinations service within the College.
• To work effectively with the Exams Manager and the exams team.
• To assist with the organising/overseeing of external and internal examination series, including the entry, delivery, support of invigilators and data analysis.
• To ensure that guidelines and procedures laid down by examination boards and the Joint Council for Qualifications (JCQ) are rigorously adhered to.
• To liaise with examination boards.
• To liaise with staff and students to ensure the smooth running and administration of all examinations.
• To ensure the secure handling, storage and distribution of examination/assessment materials in accordance with awarding body regulations.
• To compile internal examination timetables, invigilation timetables and seating plans.
• To disseminate and collect information from/to college staff concerning internal and external examinations.
• To assist with exam room preparation including documentation folders, screens, posters, banners, mobile phone storage etc.
• To assist with distribution to, and receiving back from, invigilators examination papers and associated materials as required
• To invigilate when required.
• To check and despatch examination scripts to the awarding body.
• To assist with the preparation of A level and GCSE results and assist on both Results Day (this will require attendance in College on results days and the preceding and following days).
• To assist with the administration of the examination certificates delivered to the college and support the certificate collection process
• To compile, check and amend data for returns to the DFE and other bodies.
• To answer the phone and deal professionally with enquiries both internally and externally.

General

• To have regard to the principles and values expressed in the College's Mission Statement.
• To demonstrate a commitment to promoting and safeguarding the welfare of children and young persons in line with College policy.
• To have full regard for the College's Equality and Diversity and Health and Safety requirements.
• Be aware of and adhere to all College policies and procedures, including Financial Regulations.
• To take responsibility for continuing personal and professional development and to keep abreast of all relevant legislation in order to facilitate all aspects of the post.
• Support the Strategic aims and objectives of the College
• To participate in appraisal arrangements, as and when required.
• Be professional and maintain high standards of ethics and behaviour, within and outside College.
• Maintain confidentiality.
• To undertake other duties and responsibilities commensurate with the nature of the post, and as may be requested by the Principal.

What we can offer you

Staff and their welfare are paramount to a successful and happy college. These are just some of the benefits offered to staff, along with some key facts:

• Free on-site car parking
• Located in the University District of Leeds and close to Leeds City Centre (easily accessible by public or private transport)
• The framework for Ethical Leadership in Education underpins everything we do
• The College has been rated again as 'Outstanding' by Ofsted (March 2022 and September 2024) and is always oversubscribed.
• The West Yorkshire Travel Plan Network which gives 12% discount on Annual Metro Cards
• Cycle to work scheme
• On-site canteen facilities, with a separate Starbucks café
• Feel good lunches - every half term (Different days on rota)
• Training and CPD
• Enhanced sick pay above statutory entitlement
• Enhanced payment for maternity, paternity and adoption leave (subject to qualifying period)
• Flu jab re-imbursement
• Various wellbeing initiatives, some staff led (i.e. yoga, knitting, College choir, Time to talk/ Mental Health and Wellbeing) + support to chosen charity of the year (voted by staff) with money raising initiatives.
• On-site College counsellor (mainly for students but staff can benefit from this or use the services of our EAP)
• Employee Assistance Programme through Health Assured offers free and confidential advice available 24hrs, 7 days a week, 365 days a year.
• Various discount platforms offering savings across a broad range of categories, including retail, fitness, well-being, and more (Blue Light, UniDays etc)
• Access to Teachers' Pension Scheme (TPS) - Teachers only
• West Yorkshire Pensions - Support staff only
• Access to the beautiful chapel with regular services for staff to attend
• End of year College BBQ for staff + Mission and Ethos ' day, Staff Retreat Day
• Lots of celebration and fundraising reasons for cake baking (or just eating!)

You must be eligible to work in the UK.

Closing date: 09:00 on 28th September 2026

It is intended that interviews will take place week beginning 05 October 2026 Applicants who have not been contacted within four weeks of the closing date should assume that, on this occasion, their application has been unsuccessful.

Thank you for your enquiry and interest in this post.