Exams Administration Specialist | Timetables & Invigilation

LEEDS CITY COUNCIL; Leeds; On-site; GBP 30,000 - 31,000; Full time

Benefits offered by this job

Free on-site car parking

Located in Leeds University District

Training and CPD

Staff wellbeing initiatives

Pension scheme

Job summary

Notre Dame Catholic Sixth Form College in Leeds is seeking an Exams Assistant to support day-to-day examinations administration and service delivery. You will work closely with the Examinations Manager to ensure timely and accurate processing of exams, timetables, invigilation and data returns.

The role requires proactive, independent thinking, strong communication and a commitment to high-quality service for staff and students. Full-time, permanent post with standard college benefits.

Qualifications

• Minimum prerequisite communication and administrative abilities.
• Strong organisation and data handling skills.
• Confidentiality and professional conduct required.

Responsibilities

• Assist Examinations Manager with annual exam schedule.
• Work with Exams Manager and the exams team.
• Organise external and internal exam series and invigilators.
• Ensure JCQ and awarding body guidelines are followed.
• Liaise with examination boards.
• Liaise with staff and students for exams administration.
• Handle, store and distribute examination materials securely.
• Prepare internal exam timetables and seating plans.
• Disseminate information to college staff about exams.
• Assist with exam room prep (folders, screens, posters).
• Invigilate when required.
• Check and despatch examination scripts to awarding body.
• Assist with A level and GCSE results prep.
• Assist with administering examination certificates.
• Prepare data returns to DFE and others.
• Answer phone and deal with enquiries professionally.

Skills

Attention to detail

Clear communication

Teamwork

Organisational skills

Data handling

Job description

Notre Dame Catholic Sixth Form College in Leeds is seeking an Exams Assistant to support day-to-day examinations administration and service delivery. You will work closely with the Examinations Manager to ensure timely and accurate processing of exams, timetables, invigilation and data returns.

The role requires proactive, independent thinking, strong communication and a commitment to high-quality service for staff and students. Full-time, permanent post with standard college benefits.