Examinations Officer

Faria-Online-Schools; Oxford; Remote; GBP 28,000 - 42,000; Full time

Job summary

Wolsey Hall Oxford is seeking an Examinations Officer to manage the examinations lifecycle, working with awarding bodies and external centres to ensure accurate and secure processes. The role involves entries, invigilation, results processing, and post-results support in a fast-paced international school environment.

The candidate will oversee records, implement regulatory requirements, and provide guidance on examination matters, ensuring a positive experience for students, families and staff.

Qualifications

• Experience of examinations administration and coordination.
• Strong understanding of GCSE/IGCSE/AS/A levels or equivalent qualifications.
• Excellent organisational skills with ability to manage deadlines.
• High levels of accuracy and attention to detail.
• Excellent communication and stakeholder management skills.
• Experience maintaining accurate records/databases.

Responsibilities

• Manage Wolsey Hall Oxford's examinations function and lifecycle.
• Oversee candidate entries, remote invigilation, results processing and post-results services.
• Support students and centres; liaise with awarding bodies and examination centres.
• Maintain examination records and ensure regulatory compliance.
• Coordinate results, post-results services and improve examination systems.

Skills

Examinations coordination

Regulatory compliance

Stakeholder management

Attention to detail

Communication skills

Tools

MS Office

Database management systems

Job description

Examinations Officer

Reports to: Senior Manager of Progression and Standards

Role type: Full-time, employed

Start date: Immediate start

Salary: The salary for this role is competitive and will be discussed with successful applicants at the interview stage

The Examinations Officer is responsible for managing Wolsey Hall Oxford's examinations function, ensuring students receive accurate, timely and high-quality support throughout the entire examination lifecycle. The role oversees examination administration, candidate entries, remote invigilation, results processing and post-results services, supporting both students who sit examinations through external centres and those for whom Wolsey Hall acts as the entering centre.

As the school's primary point of contact for examinations, the postholder works closely with awarding bodies, examination centres, students, families and internal teams to ensure all examination processes are delivered efficiently, securely and in full compliance with regulatory requirements. The role includes maintaining strong relationships with examination providers, supporting students to identify suitable examination centres, managing examination records and communications, and ensuring the integrity of remotely invigilated assessments.

The Examinations Officer also plays a key role in coordinating results and post-results services, maintaining accurate student achievement records, and continuously improving examination systems and processes. Working within a fast-paced international school environment, the postholder provides expert guidance on examination matters while ensuring a positive and professional experience for students, families and colleagues.

Person Specification

Essential

• Experience of examinations administration and coordination.
• Strong understanding of GCSE, International GCSE, AS Level and A Level qualifications.
• Excellent organisational skills, with the ability to manage competing priorities and deadlines.
• High levels of accuracy and attention to detail.
• Excellent communication, customer service and stakeholder management skills.
• Experience maintaining accurate records and databases.
• Ability to work independently and manage complex administrative processes.
• Strong IT skills, including Microsoft Office and database management systems.
• Ability to interpret and apply examination regulations and procedures.

Desirable

• Experience supporting private candidates and distance learning students.
• Experience with Cambridge International and Pearson Edexcel qualifications.
• Knowledge of JCQ regulations, access arrangements, and invigilation.
• Experience analysing examination data.
• Experience working with international examination centres and candidate arrangements.

Working Pattern and Leave

This role includes responsibility for supporting key operational activities during designated peak periods. As a result, annual leave cannot normally be taken during specified times of the year, including key enrolment, examination, results, inspection, induction and term-start periods. At Wolsey Hall Oxford, we offer examinations in January, March, June and November. Leave requests during these times will only be considered in exceptional circumstances. Shortlisted candidates will be asked to disclose any pre-booked or planned leave during these periods at interview. Applicants should be aware that leave during these times may not be accommodated due to operational requirements.

This description reflects the general nature and level of work assigned to the role but may be adjusted based on business needs.

Please note that this role is subject to the receipt of three satisfactory references, including one from your most recent employer, proof of right to work in the UK and internal safeguarding checks including an Enhanced DBS check. Due to the nature of this role, we are only able to consider applications from candidates based in the UK.

Safeguarding Statement

We are fully committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We place the highest priority on ensuring that only those who are suitable to work with children are recruited to our organisation. We adopt robust safeguarding procedures and safer recruitment practices to deter and prevent unsuitable individuals from working with children.

All appointments are subject to satisfactory pre-employment checks, including an enhanced DBS check (with children’s barred list), three references (including current employer), and verification of identity, qualifications and employment history. In line with statutory guidance, an online search, including social media, will be carried out on shortlisted candidates as part of our due diligence to assess suitability for the role. This post is exempt from the Rehabilitation of Offenders Act 1974 and amendments, and all convictions must be declared where appropriate.

We are committed to being a fair, inclusive, and accessible employer and welcome applications from people of all backgrounds, experiences, and identities. If you require any adjustments or support during the recruitment process, please let us know when you apply. As this is a fully remote role, interviews will be conducted online.

The company reserves the right to end the recruitment process once a suitable candidate has been appointed.