Assistant Exams Officer

Uppingham School; Uppingham; On-site; GBP 24,000 - 26,000; Full time

Benefits offered by this job

Westfield Healthcare

Staff meals

School fee discount

Cycle to work

Employee Assistance Programme

Occupational Health Services

Flu jabs

Job summary

Uppingham School is seeking an Assistant Examinations Officer to support the administration and delivery of examinations across the school. You will coordinate invigilators, manage candidate records, and ensure compliance with JCQ regulations and awarding bodies.

You will work with IT on examination technology, maintain assessment records, and support mock exams and results days. The role requires organisational skills, discretion, and attention to detail.

Qualifications

• Experience in examination administration or a comparable administrative role.
• Strong understanding of regulatory compliance, JCQ regulations and examination systems.
• Proficiency in Microsoft Office and other IT packages, with excellent organisational skills.
• Ability to liaise effectively with staff, pupils, parents and external bodies.
• Flexible, calm and methodical approach during peak periods.
• Commitment to safeguarding and promoting welfare of children and young people.

Responsibilities

• Recruit invigilators, schedule cover, and manage timesheets.
• Plan and deliver all examinations, including room setup and seating plans.
• Maintain secure receipt and audit trails for examination papers and materials.
• Administer access arrangements in line with JCQ and awarding bodies.
• Work with IT to manage examination technology and digital assessments.
• Maintain knowledge of JCQ regulations and support NEA administration and marks.

Skills

Examinations administration

Regulatory compliance

Data confidentiality

Organisational skills

Communication skills

Tools

iSAMS

SIMS

Microsoft Office

Job description

Salary: 24,963.69 per annum (FTE 34,414.78)
Hours: 35 hours per week, 33 weeks per year
Contract: Permanent
Reporting to: Exams Officer

Uppingham School, founded in 1584, is a leading co-educational independent boarding school which runs 24/7 in term-time. It has a strong academic profile and excellent pastoral care with an international reputation, and state-of-the-art science, sports and music facilities. Its c. 800 pupils, aged 11-18, are accommodated in 15 boarding houses, taught by over 20 academic departments, and participate in numerous extra-curricular activities such as sports, music, and drama. The academic programme is supported by business units responsible for marketing, estates, finance, HR, IT, operations (catering, cleaning, and procurement), health and safety, and the School's trading subsidiary. The School employs c. 550 staff.

Uppingham is committed to Equality, Diversity and Inclusion and welcomes applications from anyone who feels they could fulfil the role.

The Role

To support the administration, organisation and successful delivery of examinations across the School, ensuring all examination activities are conducted efficiently, securely and in full compliance with regulatory requirements. The Assistant Exams Officer coordinates examination operations, invigilation arrangements, candidate records, access arrangements and examination technology, whilst providing high-quality support to staff and pupils throughout the examination cycle.

Key responsibilities include:

• Recruiting, training, scheduling and supporting invigilators, including maintaining availability records, cover arrangements and timesheets
• Planning and delivering all examinations, including exam-day operations, room set-up, seating plans and post-examination administration
• Maintaining secure receipt, storage, distribution and audit trails for examination papers and materials, in line with examination security regulations
• Administering approved access arrangements in line with JCQ and awarding body regulations, including timetables, documentation and specialist equipment
• Working with IT to manage examination technology, digital assessments and assistive technology provision
• Maintaining up-to-date knowledge of JCQ and awarding body regulations, and supporting NEA administration and marks submissions
• Supporting mock examinations and internal assessments, and assisting with results days, post-results services and certificate administration
• Maintaining accurate candidate records and UCI information, and liaising with internal and external stakeholders including departments, awarding bodies, invigilators and suppliers

Maintaining confidentiality, accuracy and attention to detail; working flexibly during peak examination periods; and contributing to continuous improvement while upholding the highest standards of examination integrity and candidate experience.

What We're Looking For

Essential

• Experience in examination administration or a comparable administrative role, ideally within a school or educational environment
• Strong understanding of regulatory compliance, JCQ regulations and examination systems (e.g. MIS such as iSAMS, SIMS), along with data security and confidentiality requirements
• Proficiency in Microsoft Office and other IT packages, with excellent organisational skills and the ability to manage competing priorities and deadlines
• Strong attention to detail and accuracy, combined with excellent interpersonal and communication skills to liaise effectively with staff, pupils, parents and external bodies
• A flexible, calm and methodical approach, able to work both independently and collaboratively, particularly during peak periods
• Ability to handle confidential and sensitive information with discretion, and a genuine commitment to safeguarding and promoting the welfare of children and young people
• Reliable, professional, approachable and solutions-focused, with a willingness to contribute flexibly to wider school life

Desirable

• Experience of coordinating staff or line managing casual workers, and of supervising large groups of school children

Benefits

Benefits include free Westfield Healthcare; free membership of the dual-use Sports Centre ( 25 annual joining fee); free staff lunches in term-time; a school fee discount for children of Uppingham staff (pro-rated for part-time staff); retail, gym, supermarket, cinema and restaurant discounts; a cycle to work scheme; an Employee Assistance Programme; Occupational Health Services; free annual flu jabs; recognition as a "Disability Confident" and "Mindful" employer; favourable rates with a local nursery; a complimentary staff ticket to selected School performances; and a discount at a local coffee shop for Uppingham staff.

Safeguarding

The post-holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact, will be to adhere to and always ensure compliance with the School's Safeguarding (Child Protection) Policy. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the School's Designated Safeguarding Lead or to the headmaster.

The closing date for applications is 5th October. We reserve the right to close this vacancy early should we find a sufficient number of applicants.

You may have experience in the following: Examinations Officer, Exams Administrator, Assistant Examinations Officer, Examinations Coordinator, Invigilation Coordinator, Access Arrangements Coordinator, Examinations Assistant, JCQ Compliance Officer, School Administrator, Qualifications Officer, Education Administrator, Examinations Manager, etc.