Examinations Officer

Claires Inc.; Maidenhead; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Term-time schedule

Job summary

Claires Court School is seeking a calm, highly organised Examinations Officer to plan, administer and deliver internal and public examinations across GCSE, A-Level and vocational qualifications. You will coordinate timetables, manage entries, oversee invigilation and ensure JCQ compliance, data protection and secure handling of papers.

This term-time plus role requires flexibility across exam periods and post‑results days, with 40 hours per week over 40 weeks per year.

Qualifications

• Previous examination administration or invigilation experience.
• Excellent organisational skills and close attention to detail.
• Confidentiality, data protection and examination security knowledge.
• Ability to communicate clearly and sensitively with young people.
• Calm, patient and supportive approach.

Responsibilities

• Coordinate examination entries, amendments and registrations for GCSE, A-Level and BTEC qualifications.
• Prepare and distribute examination timetables, statements of entry and certificates.
• Liaise with awarding bodies, staff, Heads of Department and other school teams.
• Maintain accurate examination records, electronic data and filing systems.
• Handle examination data in accordance with GDPR and school policies.
• Prepare examination rooms, seating plans, identity cards, notices and notices.
• Organise room allocations and liaise with Estates regarding arrangements.
• Package and dispatch scripts and coursework securely.
• Schedule invigilation and ensure adequate cover for each session.
• Support recruitment, training and development of invigilators.
• Organise approved access arrangements for readers, scribes, etc.

Skills

Examinations administration

Invigilation experience

Organisational skills

Data handling

Communication skills

Tools

Spreadsheets

Online systems

Job description

Help ensure every examination runs smoothly, securely and in full compliance while supporting students through an important stage of their education., Examinations Officer to help plan, administer and deliver internal and public examinations across its Senior Schools and Sixth Form. Working alongside the Examinations Manager, another Examinations Officer and a team of part-time invigilators, you will help ensure that GCSE, A-Level, BTEC, mock and practical examinations run efficiently, securely and in accordance with Joint Council for Qualifications (JCQ) regulations. This is a varied and responsible position requiring excellent organisation, accuracy and communication skills. You will coordinate examination timetables and entries, oversee invigilation arrangements and ensure that students with approved access arrangements receive the appropriate support. Working hours and availability This is a term-time plus position, working 40 hours per week for 40 weeks each year. Candidates must be fully available throughout all formal examination periods and during mid-to-late August for A-Level and GCSE results days, reviews of marking and other post-results services.

• Coordinating examination entries, amendments and registrations for GCSE, A-Level and BTEC qualifications.
• Preparing and distributing examination timetables, statements of entry and candidate certificates.
• Liaising with awarding bodies, US universities, teaching colleagues, Heads of Department and other school teams.
• Maintaining accurate examination records, electronic data and filing systems.
• Handling student and examination data in accordance with GDPR and the school's privacy policies.
• Receiving, recording and securely storing confidential examination papersand materials.
• Preparing examination rooms, seating plans, candidate identity cards, stationery and required notices.
• Organising room allocations and liaising with the Estates Team regarding examination arrangements.
• Securely packaging and dispatching completed scripts and coursework.
• Scheduling the invigilation team and ensuring adequate cover for every examination session.
• Supporting the recruitment, training and ongoing development of invigilators.
• Organising approved access arrangements, including readers, scribes, prompts and the use of laptops.
• Briefing students and staff on examination procedures and conduct.
• Organising mock examinations and practical assessments, including MFL, Art and ICT examinations.
• Supporting A-Level and GCSE results days.
• Processing enquiries about results, access-to-scripts requests and special consideration applications.
• Providing accurate examination fee information to the Finance Department.

Invigilation responsibilities

When directly supporting or invigilating examinations, you will:

• Prepare examination rooms in accordance with seating plans and JCQ requirements.
• Maintain the security of confidential materials before, during and after examinations.
• Verify candidate identities and provide clear examination instructions.
• Maintain constant vigilance and a calm, silent examination environment.
• Complete attendance registers and accurately record any incidents.
• Support candidates using approved access arrangements.
• Collect, check, organise and securely transfer completed examination scripts.
• Assist candidates with securely printing word-processed examination work.

This opportunity would suit someone with previous experience supporting examinations and managing data within a school, college or similar educational environment.

You will bring

• Previous examination administration or invigilation experience.
• Exceptional organisational skills and close attention to detail.
• Confidence working with data, spreadsheets and online systems.
• A good understanding of confidentiality, data protection and examination security.
• The ability to communicate clearly and sensitively with young people.
• A calm, patient and supportive approach.
• The confidence to give clear instructions and respond appropriately to individual needs.
• The ability to work accurately under pressure and meet strict deadlines.
• A collaborative approach and enthusiasm for contributing to school life.

Claires Court is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. Applicants must be willing to undergo child-protection screening appropriate to the position, including checks with previous employers and the Disclosure and Barring Service.

At Claires Court, we aim to develop our boys and girls to succeed in life through a strong and coherent learning philosophy known as the Claires Court Essentials.

Underpinned by our Key Values, this approach helps young people develop confidence, self-worth and self-belief. As an all-through diamond-structure school, we offer girls and boys the opportunity to thrive in surroundings that best suit their learning and social needs

Competitive salary 40 hours per week |40 weeks per year, term-time Required from November 2026 Claires Court School is seeking a calm, supportive and highly organised