Exam Administrator

Abingdon and Witney College; Abingdon; On-site; GBP 25,000 - 26,000; Part time

Job summary

Abingdon and Witney College is seeking an Exams Administrator to join the busy examinations team in Abingdon. The role supports all exam processes, timetables, entries, and post-results services while maintaining accurate student records.

Working with the Exams Manager and MIS team, you will ensure compliance with awarding body regulations, coordinate venues, invigilator arrangements, and respond to student enquiries with professionalism and discretion.

Qualifications

• Has strong administrative or office-based experience.
• Thrives under pressure and can prioritise competing deadlines.
• Has excellent attention to detail and accuracy.
• Can remain calm and solution-focused when challenges arise.
• Has strong communication and customer service skills.
• Is confident using Microsoft Office and databases.
• Enjoys working collaboratively as part of a busy team.
• Understands the importance of confidentiality and compliance.

Responsibilities

• Processing examination registrations and entries
• Liaising with awarding bodies and meeting strict deadlines
• Producing examination timetables and coordinating exam logistics
• Supporting students with examination enquiries and results
• Organising invigilator arrangements and examination venues
• Processing student achievements and examination records
• Supporting post-results services, appeals and re-sit processes
• Maintaining accurate and confidential data
• Assisting the MIS team during peak operational periods

Skills

Administrative experience

Attention to detail

Communication skills

Customer service

Microsoft Office

Databases

Team collaboration

Confidentiality & compliance

Tools

Microsoft Office

Databases

Job description

No candidate will meet every single desired qualification / criteria. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you!

Salary: £24,700 - £24,960per annum (pro-rata £20,027 - £20,237)

Hours per week: 30

Working pattern: Monday to Thursday 7.5 hours (flexibility around exact pattern)

Weeks per Annum: 52 weeks per annum

Location: Abingdon

Contract type: Fixed-term contract until December 2026

Join Our Fast-Paced Exams Team at Abingdon & Witney College

Are you highly organised, calm under pressure, and thrive in a busy administrative environment?

We are looking for an enthusiastic and detail-focused Exams Administrator to join our dedicated examinations team and play a vital role in ensuring the smooth delivery of examinations and student records across the College.

Why This Role is Exciting

This term is an especially busy and rewarding time for our Exams Team, with key activities including:

• Post-results services and student enquiries
• Awarding body registrations and examination entries
• GCSE November resits
• T-Level resits
• Exam timetable management and coordination
• Supporting students and staff through crucial examination periods

If you enjoy working in a fast-moving environment where no two days are the same and where your work directly impacts student success, this could be the perfect opportunity.

About the Role

Working closely with the Exams Manager and wider MIS team, you will support all aspects of the examinations process, ensuring compliance with awarding body regulations and maintaining accurate student records.

Key responsibilities include:

• Processing examination registrations and entries
• Liaising with awarding bodies and meeting strict deadlines
• Producing examination timetables and coordinating exam logistics
• Supporting students with examination enquiries and results
• Organising invigilator arrangements and examination venues
• Processing student achievements and examination records
• Supporting post-results services, appeals and re-sit processes
• Maintaining accurate and confidential data
• Assisting the MIS team during peak operational periods

We're Looking For Someone Who:

• Has strong administrative or office-based experience
• Thrives under pressure and can prioritise competing deadlines
• Has excellent attention to detail and accuracy
• Can remain calm and solution-focused when challenges arise
• Has strong communication and customer service skills
• Is confident using Microsoft Office and databases
• Enjoys working collaboratively as part of a busy team
• Understands the importance of confidentiality and compliance

*Abingdon and Witney College reserve the right to close all applications before posted closing date

AWC values diversity and encourages applications from all sections of the community. We are committed to safeguarding and expect all our employees and volunteers to share this commitment. We are exempt from the Rehabilitation of Offenders Act 1974 and all appointments are subject to satisfactory clearances including enhanced DBS checks.

Abingdon and Witney College are committed to safer recruitment practices. In addition to our pre-employment checks, we will conduct an online search. This includes checking Google main results feed as well as the 'News' and 'Images' tab. We will be checking for any publicly available information that suggests the applicant may not be suitable to work with children or young/vulnerable people or content that could potentially damage Abingdon and Witney College 's reputation. This may include inappropriate posts, comments or images displaying evidence of offensive or inappropriate behaviour, jokes or language, discriminatory comments, inappropriate photos, drug or alcohol misuse.