Events & Marketing Coordinator

JR United Kingdom; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading US legal firm is seeking an Events & Marketing Coordinator to support the delivery of client-facing and internal events. This role requires strong organizational skills and attention to detail, ensuring events reflect the firm's brand. The Coordinator will manage logistics, budgets, and communications, working closely with the marketing team and reporting to the Director of Business Development.

Qualifications

• Previous corporate event planning experience in a legal or professional services environment.

Responsibilities

• Organize and support seminars, webinars, and receptions.
• Handle venue sourcing, vendor management, and logistics.
• Maintain events calendar and manage resources.

Skills

Organizational Skills

Attention to Detail

Event Planning

Budget Management

Job description

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This Events & Marketing Coordinator opportunity is positioned within an innovative US legal firm and will be a a key team member within the Marketing Department, supporting the end-to-end delivery of a range of client-facing and internal events that align with the firm’s business development strategy. Working closely with partners, fee-earners, and the wider business development and marketing team, the role requires strong organisational skills, attention to detail, and the ability to deliver high-quality events that reflect the firm’s brand and values. The Coordinator will report directly to the Director of Business Development and Marketing.

• Event Planning and Execution: Organize and support seminars, webinars, and receptions for clients and internal audiences.
• Logistics Management: Handle venue sourcing, vendor management, speaker communications, catering, AV needs, and event follow-up.
• Calendar and Resource Management: Maintain an events calendar and manage resources to meet critical deliverables.
• Budget and Financial Management: Support event budgets, negotiate with suppliers, and process invoices.
• Mailing Lists: Develop and maintain GDPR-compliant mailing lists.
• Promotions: Create event invitations and coordinate website and social media promotions.
• Meetings Coordination: Manage pre-planning and debriefing meetings.
• Metrics and Reporting: Track event metrics, monitor attendance, and collect feedback.
• Sponsorship Opportunities: Identify and leverage event and sponsorship opportunities.
• Client Hospitality: Coordinate event ticket and merchandise requests.
• Communications: Produce and distribute client and internal communications.
• Collateral Materials: Collaborate with the creative team to produce supporting materials.
• Content Creation: Assist in drafting lawyer bios, practice area descriptions, and social media content.

The successful candidate for this role has previous corporate event planning, marketing or communications experiences within a legal and/or professional services environment.