Events Executive

Hanson Wade; London; Hybrid; GBP 27,000; Full time

Job summary

Hanson Wade is seeking an enthusiastic Event Executive for a Fixed Term Contract to efficiently manage and deliver physical events across Europe and the USA. The candidate will be responsible for stakeholder communication, budget management, and logistics while providing exceptional customer service. Ideal for a proactive individual passionate about event management, this role includes international travel and diverse responsibilities.

Benefits

Well-being bonuses such as learning budget

Private health and life insurance

Hybrid working arrangement – 1 day a week in the office

Career coaching from day one

Access to social clubs

Sabbatical options after 2 and 5 years

Volunteer day

Qualifications

• Higher education degree or equivalent experience
• Previous event management experience preferred
• Proactive and enthusiastic with a positive attitude

Responsibilities

• Manage end-to-end delivery of physical events for the European and US market
• Communicate with delegates, speakers, and sponsors throughout the event
• Manage budgets and logistics for events, including travel arrangements

Skills

Interpersonal skills

Time management

Communication

Customer service

Education

Higher education degree in Event Management or related field

Tools

Event management software

Job description

• This role is a Fixed Term Contract from 15th July till end of December*
  
  

Hanson Wade Group creates and delivers corporate conferences catering for the life science, HR and construction industries. We deliver almost 300 events each year, across the USA, Europe and Asia.

We are looking forabrightand enthusiastic Event Executive with a “can-do” attitude to join our growing Event Delivery team. You will be responsible for the end-to-end delivery of physical events for the European and US market, approximately 2 per month. Ranging in size and logistical complexity, you will partner with key stakeholders and lead on the planning, development, and delivery of our events to create a memorable and unique experience for each customer.

Key Responsibilities:

• Communicate with all customer types throughout the event life cycle: delegates, speakers, and sponsors
• Work extensively with conference hotel, including but not limited to costs, setup, catering, Wi-Fi etc.
• Manage Hanson Wade staff flights and accommodation
• Represent the campaign and Hanson Wade on-site (international travel is required)
• Create and proof event documentation
• Creating running order for each event
• Sourcing, negotiating, and managing external suppliers when applicable including but not limited to: AV, Technology, Signage, Hostesses
• Budget management
• Create, implement, and deliver mobile apps for the larger campaigns
• Work closely with campaign project team to deliver on key goals and objectives of the campaign
• Support other members of the function as and when necessary
  
  

Knowledge skills and abilities:

• Proactive and enthusiastic approach to the business needs, consistently offering flexibility and a positive attitude.
• Exceptional interpersonal and communication skills with a warm and personable attitude
• Ability to prioritise responsibilities and have an organised approach to workloads.
• Ability to work well under pressure, with high work volumes and multiple deadlines.
• Self-motivated with the ability to work independently and as a team player.
• Able to provide unique customer service to customers of varying levels of seniority
• Must have a strong passion for event management
• Ability to travel to the USA and Europe (please check your individual visa requirements).
  
  

Education and experience:

• A higher education degree or similar (Event Management degree preferred) or equivalent work experience.
• Previous event management experience is preferred
• Previous experience with event software is preferred
  
  

Why Choose Us?

• We offer well-being bonuses such as a personal learning budget an employee assistance programme and well-being champions.
• Private health and life insurance
• Hybrid working arrangement – 1 day a week in the office.
• Access to individual career coaching to develop your career from day one
• Amazing social clubs such as book club, chess club, five-a-side and many more.
• 1 extra day of annual leave each year, up to 30 days of annual leave (not including public holidays)
• Access to our Wader Hub benefits platform which include, retail, gym, hospitality, and wellness discounts.
• Volunteer day (we offer all our employees the chance to take a day on us to get out there and do some good!)
• Monthly awards and social events (we’re talking sports days, karaoke nights, theatre trips, cooking courses, you name it!)
• Sabbatical options after 2 and 5 years
  
  

Salary: £27,000

Please note: we cannot provide sponsorship for this role.

Please note: this role requires international travel, so you must be able to travel to the USA and Europe to be eligible.

Please be aware of scams!

We have been made aware that individuals are falsely representing themselves as recruiters from Hanson Wade Group to deceive job seekers. These scammers may use false adverts, contact you via email, WhatsApp, or other messaging platforms, offering fake job opportunities and requesting personal information or payments.

Please be advised that:

• All legitimate communications from Hanson Wade Group will come from our official email addresses ending in @hansonwade.com.
• We will never ask for payment or personal financial information during the recruitment process.
• Be cautious of unsolicited job offers, especially those requesting money or personal details.