Events Coordinator

DAC Beachcroft; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

DAC Beachcroft is seeking an Events Coordinator to support planning and delivery of regional, national and international events. Based in London - Woolgate, you will be part of the central marketing team, supporting all business sectors in a flexible resourcing environment.

Reporting to the Events Manager, the role covers on-site coordination, handling invitations, coordinating with speakers and suppliers, and helping manage webinars, hybrid and in-person events.

Qualifications

• Experience delivering successful face-to-face events.
• Experience hosting/support on virtual events (webinars) desirable.
• Strong organisational skills.
• Some knowledge of how to work towards a budget is desired.
• Experience working with external suppliers is ideal, but not required.
• Attention to detail is key.
• Basic copywriting skills and ability to adapt style to different audiences and channels is ideal.
• Knowledge of Microsoft Word, Excel, and CRM.

Responsibilities

• Act as the on-site point of contact during live events, ensuring seamless execution of event logistics, and resolve any arising issues promptly.
• Collaborate with catering and facilities teams, both internally and externally as needed to ensure event spaces and requirements are met as planned.
• Coordinate with internal and external speakers as needed.
• Support the event manager in the planning and coordination of digital webinars, hybrid, and in-person events.
• Work collaboratively with marketing, design and digital teams as needed to collate event related assets.
• Ensure event-related presentations are brand compliant.
• Prepare invitations, and other event-related email communications.
• Produce regular registration reports to be circulated to key stakeholders.
• Support in the editing and distribution of post-webinar video content.

Skills

Event coordination

Organisational skills

Budget awareness

Vendor management

Copywriting

CRM

MS Word

MS Excel

Tools

Microsoft Word

Microsoft Excel

CRM

Job description

Department: Business Services - Clients and Markets

Location: London - Woolgate

Description

Reporting to the Events Manager, the Events Coordinator will support the planning and delivery of events for DAC Beachcroft at a regional, national and international level. Working as part of the central marketing team, this role supports all business sectors in a flexible resourcing environment.

Key Responsibilities

We are looking for someone who can:

On-side event support

• Act as the on-site point of contact during live events, ensuring seamless execution of event logistics, and resolve any arising issues promptly.
• Collaborate with catering and facilities teams, both internally and externally as needed to ensure event spaces and requirements are met as planned.
• Coordinate with internal and external speakers as needed.

Event planning and production

• Support the event manager in the planning and coordination of digital webinars, hybrid, and in-person events.
• Work collaboratively with marketing, design and digital teams as needed to collate event related assets.
• Ensure event-related presentations are brand compliant.
• Prepare invitations, and other event-related email communications.
• Produce regular registration reports to be circulated to key stakeholders.
• Support in the editing and distribution of post-webinar video content.

Communication and collaboration

• Update our corporate website, and internal marketing hub, to notify clients and stakeholders of upcoming events.
• Respond to requests received to the Events inbox, and action as needed.
• Coordinate diaries for internal stakeholders, and outline key deadlines.
• Researching market trends and data to improve quality of events, including competitor events, invite designs, online event platforms and hybrid event formats.

Skills, Knowledge and Expertise

The ideal candidate has

• Experience of delivering successful face-to-face events is required
• Experience hosting/support on virtual events (webinars) is desirable
• Strong organisational skills are required
• Some knowledge of how to work towards a budget is desired
• Experience working with external suppliersis ideal, but not required
• Attention to detail is key
• Basic copywriting skills and ability to adapt style to different audiences and channels is ideal
• Knowledge of Microsoft Word, Excel, and CRM

Essential Role Requirements

• This role requires the candidate to be office-based. There will be opportunities to work occasional days from home, event dependent.
• This role requires the candidate to be available for events 9am-5pm, Monday to Friday, with after-hours support for events required on occasion.

Additional Information

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact [e-mail] in confidence with the vacancy reference in the subject line, and we’ll be happy to help. We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.