Events Coordinator

Macmillan Cancer Support; East Ham; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Pension matched 7.5%

120+ learning offers

Flexible working patterns

Holiday buying/selling

Life insurance

Free wills

Retail discounts

Job summary

Macmillan Cancer Support is seeking an organised Events Coordinator to support planning and delivery of high-profile fundraising and engagement events. You’ll help ensure attendee experiences, stakeholder engagement and prize management run smoothly across the events portfolio, from planning through delivery.

You’ll work with internal teams and external partners, coordinate communications and registrations, and assist with post-event administration while attending events as required, including

Qualifications

• Previous administrative experience, ideally within an events, fundraising or charity environment.
• Knowledge of event planning, or a desire to pursue a career in fundraising event management.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal skills and the ability to build trust quickly with a range of stakeholders.
• Excellent written and verbal communication skills, with experience developing engaging content for different audiences.

Responsibilities

• Support the planning and delivery of Macmillan's portfolio of external fundraising and engagement events.
• Write and coordinate event communications, including event websites, online registration journeys and event materials.
• Deliver excellent customer service to attendees, supporting with event registration and responding to queries via email inboxes.
• Liaise with external suppliers and donors, including securing gifts in kind and prizes to support fundraising activity and help drive cost savings.
• Support the coordination of fundraising activities across the event portfolio, exploring opportunities to maximise income.
• Lead prize management activity across events, including sourcing and securing prizes, coordinating prize fulfilment, and creating engaging prize-related comms.
• Maintain team tools and resources, including supplier and supporter databases, event calendars and web content.
• Support financial administration, including raising purchase orders, tracking payments and maintaining accurate records.
• Build strong working relationships with colleagues across Macmillan and external stakeholders to support successful event delivery.
• Attend events as required, including occasional evening and weekend work and some travel across the UK.

Skills

Administrative experience

Event planning

Stakeholder management

Customer service

Communication skills

Tools

Databases

Job description

As an Events Coordinator, you'll play a key role in supporting the delivery of impactful events that inspire, engage and strengthen relationships with our supporters, partners and communities. Working as part of the High Value & Engagement Events team, you'll help ensure events run smoothly from planning through to delivery, while supporting attendee experiences, stakeholder engagement and prize management activity across the events portfolio. You'll get the chance to work on some of the largest income-generating one-off events that Macmillan hosts. From our flagship gala hosted at the V&A, to our House of Lords vs House of Commons Tug of War, our portfolio of events is diverse.

• Support the planning and delivery of Macmillan's portfolio of external fundraising and engagement events.
• Write and coordinate event communications, including event websites, online registration journeys and event materials.
• Deliver excellent customer service to attendees, supporting with event registration and responding to queries via email inboxes.
• Liaise with external suppliers and donors, including securing gifts in kind and prizes to support fundraising activity and help drive cost savings.
• Support the coordination of fundraising activities across the event portfolio, exploring opportunities to maximise income.
• Lead prize management activity across events, including sourcing and securing prizes, coordinating prize fulfilment, and creating engaging prize-related comms.
• Maintain team tools and resources, including supplier and supporter databases, event calendars and web content.
• Support financial administration, including raising purchase orders, tracking payments and maintaining accurate records.
• Build strong working relationships with colleagues across Macmillan and external stakeholders to support successful event delivery.
• Attend events as required, including occasional evening and weekend work and some travel across the UK.

Are you an organised and proactive coordinator with a passion for event planning? Do you have strong administrative and communication skills, with a talent for building relationships and managing multiple priorities?

If you're looking for an opportunity to support inspiring events, engage supporters, help create impactful moments that drive engagement and raise money to fund cancer care services, this could be the role for you! ,

The successful candidate will bring:

• Previous administrative experience, ideally within an events, fundraising or charity environment.
• Knowledge of event planning, or a desire to pursue a career in fundraising event management.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal skills and the ability to build trust quickly with a range of stakeholders.
• Excellent written and verbal communication skills, with experience developing engaging content for different audiences.
• Strong attention to detail and a proactive, solutions-focused approach.
• Knowledge of using and maintaining databases.

At Macmillan you'll find talented people working together to do whatever it takes to support people living with cancer. We're going all out to find even better ways to help even more people who need our support. Our values are at the heart of who we are and everything we do, inspiring our thinking and guiding our actions.

Our organisational strategy sets out how we'll fight even harder to make every pound raised count for even more. With your help, we'll transform cancer care for good.

• 25 days holiday plus flexible bank holiday options, increasing by 1 day every year of service up to 30 days
• Pension matched up to 7.5%
• 120+ learning and development offers, with access to external professional qualifications
• Flexible working patterns, such as compressed hours, flexibility to work earlier or later around our core working hours of 10am-4pm
• Holiday buying and selling scheme, life insurance, free wills, retail discounts and much more